Mission-Driven Office Administrator

Unifiedtherapy; Dubuque (IA); Hybrid; USD 40,000 - 55,000; Full time

Job summary

The Community Foundation of Greater Dubuque is seeking an Office Administrator to handle front desk duties, office operations, and basic financial and HR support in a professional nonprofit environment.

Reporting to the CFO, you will manage AP/AR, assist IT and HR tasks, coordinate events, and ensure accurate records while maintaining donor confidentiality and a welcoming office atmosphere.

Qualifications

• High school diploma or equivalent required
• Associate or bachelor’s degree in business, nonprofit management, or related field preferred
• At least 2 years of office administration experience, ideally with a nonprofit organization
• Strong organization, communication, and confidentiality skills

Responsibilities

• Serve as the first point of contact at the front desk, greet visitors, answer and route calls, and respond to general inquiries
• Support daily office operations including mail handling, supplies, and general functions
• Manage accounts payable and receivable under CFO guidance, including invoicing and financial documentation
• Administer credit card and travel programs, coordinate with staff, and maintain accurate records
• Provide basic IT support and coordinate with external IT services
• Maintain filing systems (digital and physical) and inventory of office supplies
• Assist with HR tasks such as onboarding, personnel records, attendance, and related documents
• Support event coordination and internal communications as needed

Job description

The Community Foundation of Greater Dubuque is seeking an Office Administrator to handle front desk duties, office operations, and basic financial and HR support in a professional nonprofit environment.

Reporting to the CFO, you will manage AP/AR, assist IT and HR tasks, coordinate events, and ensure accurate records while maintaining donor confidentiality and a welcoming office atmosphere.