Executive Assistant

Community Foundation of Greater Des Moines; Des Moines (IA); On-site; USD 45,000 - 65,000; Full time

Job summary

The Community Foundation of Greater Des Moines is seeking an Executive Assistant to provide administrative support to the Community Impact Department (Statewide & Regional) and assist with the Foundation’s general operations. Responsibilities include managing calendars, preparing meeting materials, supporting project management, research, reports and presentations, and processing departmental expenses.

The role also covers coordination, data management, and recordkeeping for Community Impact

Qualifications

• Associate’s degree from a two-year college or business school preferred.
• Three to five years related administrative assistant experience plus one to three years executive assistant experience; or equivalent.

Responsibilities

• Manage calendars and schedules for the department.
• Prepare meeting materials and documentation.
• Assist with project management, research, reports and presentations.
• Process departmental expenses.
• Coordinate logistics, data management and recordkeeping for Community Impact activities.
• Support committees with schedules and communications.

Skills

Calendar management

Executive support

Data management

Documentation

Meetings coordination

Education

Associate degree

Tools

Microsoft Office

Job description

PURPOSE OF POSITION

The Executive Assistant provides administrative support to the Community Impact Department (Statewide & Regional) and supports the general operations of the Community Foundation. This position manages calendars and schedules, prepares meeting materials and documentation, assists with project management, research, reports and presentations and processes departmental expenses.

The role also provides coordination, logistics, data management and recordkeeping for Community Impact activities, including nonprofit and affiliate trainings and meetings. The Executive Assistant supports assigned committees by coordinating schedules and communications and preparing meeting materials and documentation.

As a member of the administrative team, the Executive Assistant supports office operations, provides excellent customer service to donors, fund holders, nonprofits and community stakeholders, and assists with general administrative and clerical responsibilities as needed.

CORE COMPETENCIES

Adaptability/Flexibility | Initiative | Customer Focus | Attention to Detail | Multitasking

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Associate’s degree from a two-year college or business school preferred. Three to five years related administrative assistant experience plus one to three years executive assistant experience; or equivalent combination of education and experience.

SALARY

The Community Foundation is committed to pay equity and provides a comprehensive compensation package which includes annual salary and benefits benchmarking. Salary range will be shared with candidates prior to the interview process, or upon inquiry.

COMMUNITY FOUNDATION OF GREATER DES MOINES

For over 50 years, the Community Foundation of Greater Des Moines has improved quality of life for all by promoting charitable giving, connecting donors with causes they care about and providing leadership on important community issues. We’re simply better together.