Mission-Driven Executive Assistant to Leadership

Family Promise of Hawaiʻi; Honolulu (HI); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Paid time off: 25 sick and vacation, ą

13 holidays

401(k) retirement plan with 3% company

Paid family and medical leave

Cell phone stipend & mileage

Professional development

Job summary

Family Promise of Hawaiʻi is seeking an Executive Assistant to support the Executive Director and leadership team. The role focuses on calendar management, meeting coordination, communications, and project oversight to advance the organization’s mission for families facing homelessness.

This full-time, non-exempt position emphasizes high organization, discretion, and proficiency with Microsoft Office, Google Workspace, Slack, Zoom, Asana, and Salesforce.

Qualifications

• Four-year college degree or two years relevant experience.
• Ability to manage high volume of work efficiently.
• Strong attention to detail and accuracy.
• Ownership mindset and resilience in hectic environments.
• Excellent verbal and written communication; sensitive to audiences.
• Proficiency with standard office apps and quick tech adaptivity.

Responsibilities

• Manage Executive Director’s calendar and meetings with stakeholders.
• Triage emails, monitor deadlines, follow up with staff and partners.
• Draft correspondence and cover phone calls when unavailable.
• Prepare briefing materials and notes for meetings.
• Coordinate leadership team meetings and organizational events.
• Maintain Asana project records and assign tasks.
• Coordinate travel and accommodations for staff.

Skills

Detail orientation

Time management

Communication skills

Confidentiality

Adaptability

Team player

Education

Four-year degree or equivalent experience

Tools

Microsoft Office

Google Workspace

Slack

Zoom

Asana

Salesforce

Job description

Family Promise of Hawaiʻi is seeking an Executive Assistant to support the Executive Director and leadership team. The role focuses on calendar management, meeting coordination, communications, and project oversight to advance the organization’s mission for families facing homelessness.

This full-time, non-exempt position emphasizes high organization, discretion, and proficiency with Microsoft Office, Google Workspace, Slack, Zoom, Asana, and Salesforce.