Executive Assistant to Leadership Team (Nonprofit)

Family Promise of Hawaii; Honolulu (HI); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

PTO 25 days + 13 holidays

3% 401(k) employer contribution

Cell phone stipend

Professional development

Job summary

Family Promise of Hawaiʻi seeks an Executive Assistant to support the Executive Director and leadership team, handling calendars, correspondence, and meeting logistics in a mission-driven nonprofit environment.

The role requires strong communication skills, high organization, and comfort with technology (Asana, Salesforce, Google/Microsoft 365). On-site work in Hawaiʻi with occasional events and travel should be expected.

Qualifications

• A four-year college degree or at least two years of relevant professional experience.
• Ability to manage a high volume of work with efficiency.
• Strong attention to detail; notices and fixes errors that others might overlook.
• Strong sense of ownership and resilience; able to solve problems and maintain high-quality work even when things are hectic.
• Excellent verbal and written communication skills; organizes information well, with a high degree of accuracy and sensitivity to how different audiences will receive information.

Responsibilities

• Manage the Executive Director’s calendar and schedule meetings with internal and external stakeholders.
• Triage the Executive Director’s email and mail, monitor commitments and deadlines, and follow up with staff, board members, and partners.
• Draft correspondence for the Executive Director’s review and signature, and cover the ED’s phone when unavailable.
• Coordinate meetings, agendas, materials, and note-taking for designated sessions.
• Arrange travel and accommodations for the Executive Director and staff.
• Oversee day-to-day office operations and coordinate vendors and facilities as needed.

Skills

Strong communication

Attention to detail

Organization

Time management

Team player

Education

Bachelor's degree or 2 years experience

Tools

Asana

Salesforce

Microsoft Office

Google Workspace

Slack

Zoom

Job description

Family Promise of Hawaiʻi seeks an Executive Assistant to support the Executive Director and leadership team, handling calendars, correspondence, and meeting logistics in a mission-driven nonprofit environment.

The role requires strong communication skills, high organization, and comfort with technology (Asana, Salesforce, Google/Microsoft 365). On-site work in Hawaiʻi with occasional events and travel should be expected.