Mission-Driven Executive Assistant, Programs & Donors

Cole Museum; Maine; On-site; USD 50,000 - 60,000; Full time

Job summary

Galen Cole Family Foundation is seeking an Executive Assistant to join our mission-driven team in Maine. The EA will support the Executive Director and President, manage calendars, boards logistics, and confidential records while coordinating programs and donor relations.

Ideal candidates bring strong organizational and communication skills, experience with grants or donor management, and the ability to work in a fast-paced, purpose-driven environment. Local Maine residence is preferred.

Qualifications

• Bachelor of Science preferred (as stated in the ad).
• Experience in donor or grant management is desired.
• Strong organization and communication skills are essential.

Responsibilities

• Coordinate grant applications and program partnerships.
• Prepare financial reports and manage program records.
• Provide executive support and board logistics.
• Maintain confidential administrative files and records.

Skills

Strong organization skills

Outstanding communication

Flexible and adaptable

Independent work ethic

Education

Bachelor's degree preferred

Tools

Microsoft Office

Adobe Acrobat

QuickBooks

Job description

Galen Cole Family Foundation is seeking an Executive Assistant to join our mission-driven team in Maine. The EA will support the Executive Director and President, manage calendars, boards logistics, and confidential records while coordinating programs and donor relations.

Ideal candidates bring strong organizational and communication skills, experience with grants or donor management, and the ability to work in a fast-paced, purpose-driven environment. Local Maine residence is preferred.