Executive Assistant

OmniPeace Foundation; Los Angeles (CA); On-site; USD 52,000 - 70,000; Full time

Job summary

OmniPeace Foundation in Los Angeles seeks an Administrative Assistant/Office Manager to support a small nonprofit. You will manage emails, calendars, meetings, and communications, coordinate board materials, and help plan events and fundraising campaigns.

The role requires excellent organizational and written communication skills, and proficiency in Canva, MS Office, and Google Workspace. You will handle payments and confidential information, and work independently in a mission-driven

Qualifications

• Experience in administrative, executive support, or office management.
• Strong organizational and written/ verbal communication skills.
• Proficient in Canva, Microsoft Office, and Google Workspace.
• Comfort with handling payments, expenses, and confidential information.
• Independent worker with nonprofit experience a plus.

Responsibilities

• Manage emails, correspondence, calendars, meetings, follow-ups, and administrative needs.
• Coordinate board communications, meeting materials, reminders, and updates.
• Attend select meetings, take notes, and track action items.
• Create newsletters and communications using Canva.
• Process approved payments, track invoices and expenses, and liaise with the bookkeeper.
• Maintain donor, partner, and contact lists.
• Plan and execute foundation events, including vendors and invitations.
• Assist with fundraising outreach.

Skills

Administrative experience

Executive support

Office management

Organizational skills

Written communication

Communication skills

Nonprofit experience

Tools

Canva

Microsoft Office

Google Workspace

Job description

Responsibilities

• Manage emails, correspondence, calendars, meetings,follow-ups, and administrative needs.
• Coordinate board communications, meeting materials, reminders, and updates.
• Attend select meetings, take notes, and track action items.
• Create newsletters and communications using Canva.
• Process approved payments, track invoices and expenses, and funnel information to the bookkeeper.
• Maintain donor, partner, and contact lists.
• Help plan and execute foundation events, including vendors, invitations, etc.
• Assist with fundraising outreach

Qualifications

• Administrative, executive assistant, or office management experience.
• Excellent organizational, writing, and communication skills.
• Proficiency in Canva, Microsoft Office, and Google Workspace.
• Comfortable handling payments, expenses, and confidential information.
• Professional, resourceful, detail-oriented, and able to work independently.
• Nonprofit experience is a plus.

We’re looking for someone who enjoys supporting a small, mission-driven organization, takes initiative, and can confidently keep projects and daily operations moving forward.