Mission-Driven Administrative Assistant

St. Camillus; Wauwatosa (WI); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

403(b) employer match

Employee events

Pastoral care for employees

Apprenticeship opportunities

On-site physician/clinic

Continued education opportunities

State-approved CNA training site

Cafes with fresh food daily

Competitive pay and benefits package

Job summary

St. Camillus seeks an organized Administrative Assistant to support leaders, manage schedules, prepare documents, and ensure smooth daily operations.

Regular hours are Mon-Fri 8:00–4:30 with occasional events; the role serves a life plan community offering independent living, assisted living, memory care, skilled nursing, and hospice care. Applicants should have 3+ years of admin experience, strong MS Office skills, and the ability to handle confidential information.

Qualifications

• Three or more years in administrative/office support, non-profit or healthcare preferred.
• Strong written, verbal, and customer service skills.
• Ability to manage changing priorities with accuracy and follow-through.
• Minimum typing speed of 60 words per minute.
• Proficient with Word, Excel, PowerPoint, Outlook; reports and spreadsheets experience.

Responsibilities

• Manage calendars, appointments, meetings, and schedule updates.
• Prepare, format, review, and edit documents and presentations.
• Coordinate meetings and travel; handle routine and confidential correspondence.
• Prioritize tasks, research information, and track deadlines.
• Support board/committee meetings; prepare materials and take minutes.
• Arrange rooms, catering, vendors, materials, and expenses for events.
• Protect confidential information and maintain records.
• Maintain printers/office equipment; order supplies as needed.
• Process Sage invoices and assist with credit card reconciliations.
• Provide courteous service to employees, residents, visitors, and vendors.
• Maintain organized electronic and paper records.
• Perform other duties as assigned.

Skills

Administrative support

Microsoft Office

Communication skills

Time management

Customer service

Typing speed 60 wpm

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Sage invoices

Job description

St. Camillus seeks an organized Administrative Assistant to support leaders, manage schedules, prepare documents, and ensure smooth daily operations.

Regular hours are Mon-Fri 8:00–4:30 with occasional events; the role serves a life plan community offering independent living, assisted living, memory care, skilled nursing, and hospice care. Applicants should have 3+ years of admin experience, strong MS Office skills, and the ability to handle confidential information.