Administrative Assistant

St. Camillus; Wauwatosa (WI); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

403(b) employer match

Employee events

Pastoral care for employees

Apprenticeship opportunities

On-site physician/clinic

Continued education opportunities

State-approved CNA training site

Cafes with fresh food daily

Competitive pay and benefits package

Job summary

St. Camillus seeks an organized Administrative Assistant to support leaders, manage schedules, prepare documents, and ensure smooth daily operations.

Regular hours are Mon-Fri 8:00–4:30 with occasional events; the role serves a life plan community offering independent living, assisted living, memory care, skilled nursing, and hospice care. Applicants should have 3+ years of admin experience, strong MS Office skills, and the ability to handle confidential information.

Qualifications

• Three or more years in administrative/office support, non-profit or healthcare preferred.
• Strong written, verbal, and customer service skills.
• Ability to manage changing priorities with accuracy and follow-through.
• Minimum typing speed of 60 words per minute.
• Proficient with Word, Excel, PowerPoint, Outlook; reports and spreadsheets experience.

Responsibilities

• Manage calendars, appointments, meetings, and schedule updates.
• Prepare, format, review, and edit documents and presentations.
• Coordinate meetings and travel; handle routine and confidential correspondence.
• Prioritize tasks, research information, and track deadlines.
• Support board/committee meetings; prepare materials and take minutes.
• Arrange rooms, catering, vendors, materials, and expenses for events.
• Protect confidential information and maintain records.
• Maintain printers/office equipment; order supplies as needed.
• Process Sage invoices and assist with credit card reconciliations.
• Provide courteous service to employees, residents, visitors, and vendors.
• Maintain organized electronic and paper records.
• Perform other duties as assigned.

Skills

Administrative support

Microsoft Office

Communication skills

Time management

Customer service

Typing speed 60 wpm

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Sage invoices

Job description

Join a Mission-Driven Community Where Your Work Matters

St. Camillus seeks an organized, dependable Administrative Assistant to support leaders and keep daily office operations efficient and responsive.

Position Overview

In this role, you will manage schedules, prepare documents, support meetings and projects, maintain office resources, and communicate with internal and external partners. Regular hours are Monday through Friday, 8:00 a.m. to 4:30 p.m., with occasional additional hours for special events.

For more than a century, St. Camillus has enriched the lives of older adults through compassionate, mission-driven care. Our non-profit Life Plan Community offers Independent Living, Assisted Living, Memory Care, Skilled Nursing, Home and Community-Based Services, and Hospice.

Why Join Us?

In addition to traditional health, dental, and vision benefits, as well as paid time off, we offer unique perks that set us apart:

• Retirement: 403(b) Retirement Plan with generous employer match
• Special Employee Events: Fun and engaging activities, including an indoor parade, holiday party, Halloween contest, spa day, farmers market, and more
• Pastoral Care Team: Spiritual support for employees
• Apprenticeship Opportunities: Opportunities to grow your skills and career
• On-Site Physician and Clinic: Accessible healthcare for staff
• Continued Education Opportunities: St. Camillus-paid training opportunities
• State-Approved C.N.A. Training Site
• Cafes with Fresh Food Daily: Nutritious meals at two on-campus restaurants
• Competitive Pay and Benefits Package

Essential Job Functions

• Manage calendars, appointments, meetings, and schedule updates
• Prepare, format, review, and edit correspondence, reports, presentations, and other documents
• Coordinate meetings and travel and handle routine and confidential correspondence
• Prioritize assignments and complete accurate work on timeResearch and compile information, maintain files, track deadlines, and follow up on deliverables
• Support Board, committee, leadership, and departmental meetings by preparing materials, taking minutes, and tracking action items
• Coordinate rooms, catering, vendors, materials, and expenses for events and meetings
• Protect sensitive and confidential information
• Maintain printers and office equipment; monitor and order supplies
• Process Sage invoices and assist with credit card reconciliations
• Provide courteous service to employees, residents, visitors, vendors, and partners
• Maintain organized electronic and paper records
• Perform other duties as assigned

Qualifications

• Three or more years of administrative or office support experience; non-profit, healthcare, senior living, or service-focused experience preferred
• Strong written, verbal, interpersonal, and customer service skills
• Ability to manage changing priorities with organization, accuracy, and follow-through
• Minimum typing speed of 60 words per minute
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
• Experience preparing reports, tables, charts, and spreadsheets and using Excel formulas
• Knowledge of office systems, administrative procedures, and professional documentation standards
• Strong English grammar, composition, spelling, and writing skills
• Ability to handle confidential information appropriately

Additional Requirements

• Ability to perform all essential job functions safely
• Valid driver’s license, current vehicle insurance, and a driving record compliant with the St. Camillus Safe Driving Policy when using a personal vehicle for work