Dynamic Administrative Assistant — Organized, Multitask Pro

Talentify; Indianapolis (IN); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Medical, vision & dental insurance

401(k) retirement plan options

PTO and holidays

Tuition reimbursement andCertification

Career development support

Employee assistance program

Job summary

American Senior Communities is hiring an Administrative Assistant to support leadership and staff, manage calendars, and prepare reports and documents in a fast-paced environment.

The role emphasizes confidentiality, organization, and professional communication. Ideal candidates will have 2+ years of admin experience and strong MS Office skills, with a team-oriented mindset and the ability to work independently.

Qualifications

• High school diploma or GED required; associate or bachelor's degree preferred.
• 2+ years of administrative or office support experience.
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.

Responsibilities

• Provide administrative support to leadership and office staff.
• Assist with reporting and analytics by generating and formatting reports for distribution.
• Manage calendars and meetings.
• Answer and direct phone calls, emails, and visitors professionally.
• Prepare reports, correspondence, presentations, and other business documents.
• Maintain organized electronic and paper filing systems.
• Order office supplies and coordinate vendor relationships.
• Assist with special projects and company events.
• Maintain confidentiality while handling sensitive information.
• Perform other administrative duties as assigned.

Skills

Verbal & written comms

Organizational skills

Time management

Attention to detail

Teamwork

Self-motivation

Education

High school diploma or GED

Associate or bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

American Senior Communities is hiring an Administrative Assistant to support leadership and staff, manage calendars, and prepare reports and documents in a fast-paced environment.

The role emphasizes confidentiality, organization, and professional communication. Ideal candidates will have 2+ years of admin experience and strong MS Office skills, with a team-oriented mindset and the ability to work independently.