Mission-Critical Admin & Technical Support

adventservices; Omaha (NE); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical, dental and vision care

401K matching

Vacation time

Sick time

Life insurance

Disability coverage

Other benefits

Job summary

Advent is seeking an Administrative & Technical Support professional to provide comprehensive admin support for C-STARS Omaha cadre and leadership in an on-site environment. The role requires a Bachelor's or Master’s in business, 2+ years admin experience, and strong communication; proficiency with Office 365 and familiarity with Air Force standards and NDA obligations.

You will coordinate logistics, records, budgets, meetings, and training activities, ensuring secure, efficient operations for

Qualifications

• Bachelor's or Master's degree in Business Administration or related field.
• Minimum 2 years in an administrative support role.
• Ability to maintain professional relationships while representing the organization.
• Excellent interpersonal, written, and verbal communication skills.
• Proficiency with Microsoft Office 365 suite (Word, Excel, PowerPoint, Teams, SharePoint, Zoom, Adobe Acrobat).
• Knowledge of Air Force standards, military policies, and civilian procedures.
• Successful completion of USAFSAM and department in-processing/orientation requirements.
• Ability to lift and carry items up to 51 pounds; occasional heavier items per NIOSH guidance.
• Ability to sign a Non-Disclosure Agreement prior to start.

Responsibilities

• Provide comprehensive administrative support for C-STARS Omaha cadre and leadership.
• Coordinate medical and non-medical logistics, facilities, resources, HR, contracts, security, and information management activities.
• Support budget planning, financial operations, and administrative initiatives for effective program execution.
• Coordinate meetings, maintain records and databases, manage correspondence, and prepare administrative documentation.
• Support student training by preparing course materials and coordinating logistics.
• Maintain records management programs and training documentation for cadre and students.
• Assist with supply operations, inventory management, and coordination with 55th Medical Logistics at Offutt AFB.
• Research and resolve supply discrepancies, aged orders, and customer support requests.
• Coordinate maintenance, delivery, and disposition of supplies, equipment, and vehicle assets.
• Update and coordinate Training Affiliation Agreements (TAA), MOA, and MOU with universities and military/legal offices.
• Coordinate visits, tours, and events for dignitaries, partners, and external stakeholders.
• Support operational readiness activities in classroom, simulation, and aeromedical training environments, including moderate physical tasks.

Skills

Interpersonal communication

Written communication

Verbal communication

Professional relationship building

Team collaboration

Education

Bachelor's or Master's degree in Business Administration or related field

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Teams

SharePoint

Zoom

Adobe Acrobat

Job description

Advent is seeking an Administrative & Technical Support professional to provide comprehensive admin support for C-STARS Omaha cadre and leadership in an on-site environment. The role requires a Bachelor's or Master’s in business, 2+ years admin experience, and strong communication; proficiency with Office 365 and familiarity with Air Force standards and NDA obligations.

You will coordinate logistics, records, budgets, meetings, and training activities, ensuring secure, efficient operations for