On-site Omaha Administrative & Logistics Specialist

Adventsvcsllc; Omaha (NE); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Medical, dental and vision coverage

401K matching

Paid vacation and sick time

Life insurance and disability coverage

Job summary

Advent seeks an Administrative & Technical Support professional in Omaha, NE to support C-STARS cadre and leadership. The role requires coordinating logistics, records, and communications across departments, with emphasis on compliance and operational readiness.

The ideal candidate will have a BA/BS or MA in Business Administration, at least 2 years in admin support, and strong MS Office skills. On-site schedule is Monday–Friday with standard hours; NDA may be required prior to start.

Qualifications

• Bachelor's or Master's degree in Business Administration or a related field.
• Minimum 2 years of experience in an administrative support role.
• Ability to establish and maintain effective working relationships while representing the organization professionally.
• Excellent interpersonal, written, and verbal communication skills.
• Proficiency with Microsoft Office 365 including Word, Excel, PowerPoint, Teams, SharePoint, Zoom, and Adobe Acrobat.
• Knowledge of applicable Air Force standards, military policies, and civilian procedures.
• Successful completion of USAFSAM and department in-processing/orientation requirements.
• Ability to lift and carry items weighing up to 51 pounds, with occasional handling of heavier items in accordance with NIOSH guidance.
• Ability to provide a signed Non-Disclosure Agreement (NDA) prior to the start of performance.

Responsibilities

• Provide comprehensive administrative support for C-STARS Omaha cadre and leadership.
• Coordinate medical and non-medical logistics, facilities, resources, human resources, contracts, security, and information management activities.
• Support budget planning, financial operations, and administrative initiatives to ensure effective program execution.
• Coordinate organizational meetings, maintain records and databases, manage correspondence, and prepare administrative documentation.
• Support student training activities by preparing course materials, coordinating classroom logistics, distributing badges, processing course critiques, and completing required administrative actions.
• Maintain records management programs, training documentation, and administrative databases for cadre and students.
• Assist with medical and non-medical supply operations, including inventory management, ordering, stock replenishment, equipment accountability, and coordination with 55th Medical Logistics at Offutt AFB.
• Research and resolve supply discrepancies, aged orders, excess inventory, and customer support requests.
• Coordinate the maintenance, delivery, and disposition of supplies, equipment, furniture, and government vehicle assets.
• Update and coordinate Training Affiliation Agreements (TAA), Memorandums of Agreement (MOA), and Memorandums of Understanding (MOU) with civilian universities, military organizations, and legal offices.
• Coordinate visits, tours, and special events for dignitaries, partner organizations, and external stakeholders.
• Support operational readiness activities while working in classroom, simulation, and aeromedical training environments, including performing moderate physical tasks as required.

Skills

Interpersonal communication

Written communication

Verbal communication

Relationship building

Education

Bachelor's degree in Business Administration

Master's degree in Business Administration

Tools

Microsoft Office 365

Word

Excel

PowerPoint

Teams

SharePoint

Zoom

Adobe Acrobat

Job description

Advent seeks an Administrative & Technical Support professional in Omaha, NE to support C-STARS cadre and leadership. The role requires coordinating logistics, records, and communications across departments, with emphasis on compliance and operational readiness.

The ideal candidate will have a BA/BS or MA in Business Administration, at least 2 years in admin support, and strong MS Office skills. On-site schedule is Monday–Friday with standard hours; NDA may be required prior to start.