Administrative & Technical Support

adventservices; Omaha (NE); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical, dental and vision care

401K matching

Vacation time

Sick time

Life insurance

Disability coverage

Other benefits

Job summary

Advent is seeking an Administrative & Technical Support professional to provide comprehensive admin support for C-STARS Omaha cadre and leadership in an on-site environment. The role requires a Bachelor's or Master’s in business, 2+ years admin experience, and strong communication; proficiency with Office 365 and familiarity with Air Force standards and NDA obligations.

You will coordinate logistics, records, budgets, meetings, and training activities, ensuring secure, efficient operations for

Qualifications

• Bachelor's or Master's degree in Business Administration or related field.
• Minimum 2 years in an administrative support role.
• Ability to maintain professional relationships while representing the organization.
• Excellent interpersonal, written, and verbal communication skills.
• Proficiency with Microsoft Office 365 suite (Word, Excel, PowerPoint, Teams, SharePoint, Zoom, Adobe Acrobat).
• Knowledge of Air Force standards, military policies, and civilian procedures.
• Successful completion of USAFSAM and department in-processing/orientation requirements.
• Ability to lift and carry items up to 51 pounds; occasional heavier items per NIOSH guidance.
• Ability to sign a Non-Disclosure Agreement prior to start.

Responsibilities

• Provide comprehensive administrative support for C-STARS Omaha cadre and leadership.
• Coordinate medical and non-medical logistics, facilities, resources, HR, contracts, security, and information management activities.
• Support budget planning, financial operations, and administrative initiatives for effective program execution.
• Coordinate meetings, maintain records and databases, manage correspondence, and prepare administrative documentation.
• Support student training by preparing course materials and coordinating logistics.
• Maintain records management programs and training documentation for cadre and students.
• Assist with supply operations, inventory management, and coordination with 55th Medical Logistics at Offutt AFB.
• Research and resolve supply discrepancies, aged orders, and customer support requests.
• Coordinate maintenance, delivery, and disposition of supplies, equipment, and vehicle assets.
• Update and coordinate Training Affiliation Agreements (TAA), MOA, and MOU with universities and military/legal offices.
• Coordinate visits, tours, and events for dignitaries, partners, and external stakeholders.
• Support operational readiness activities in classroom, simulation, and aeromedical training environments, including moderate physical tasks.

Skills

Interpersonal communication

Written communication

Verbal communication

Professional relationship building

Team collaboration

Education

Bachelor's or Master's degree in Business Administration or related field

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Teams

SharePoint

Zoom

Adobe Acrobat

Job description

A leader in supporting clients in technically demanding industries, Advent's capabilities and services promote innovation & empower our partners to manage risk, protect the information, and achieve organizational objectives. We are proud of our ability to support mission-critical systems in every phase of their lifecycle to ensure our nation’s forces can accomplish their mission.

Position: Administrative & Technical Support

Location: Omaha, NE (On-site)

Schedule: Monday-Friday, 0730-1630

Mandatory Qualifications:

• Bachelor's or Master's degree in Business Administration or a related field.
• Minimum 2 years of experience in an administrative support role.
• Ability to establish and maintain effective working relationships while representing the organization professionally.
• Excellent interpersonal, written, and verbal communication skills.
• Proficiency with Microsoft Office 365, including Word, Excel, PowerPoint, Teams, SharePoint, Zoom, and Adobe Acrobat.
• Knowledge of applicable Air Force standards, military policies, and civilian procedures.
• Successful completion of USAFSAM and department in-processing/orientation requirements.
• Ability to lift and carry items weighing up to 51 pounds, with occasional handling of heavier items in accordance with NIOSH guidance.
• Ability to provide a signed Non-Disclosure Agreement (NDA) prior to the start of performance.

Highly Desired Qualifications:

• Experience with military administrative processes, including decorations, evaluations, reports, and related personnel actions.

Responsibilities:

• Provide comprehensive administrative support for C-STARS Omaha cadre and leadership.
• Coordinate medical and non-medical logistics, facilities, resources, human resources, contracts, security, and information management activities.
• Support budget planning, financial operations, and administrative initiatives to ensure effective program execution.
• Coordinate organizational meetings, maintain records and databases, manage correspondence, and prepare administrative documentation.
• Support student training activities by preparing course materials, coordinating classroom logistics, distributing badges, processing course critiques, and completing required administrative actions.
• Maintain records management programs, training documentation, and administrative databases for cadre and students.
• Assist with medical and non-medical supply operations, including inventory management, ordering, stock replenishment, equipment accountability, and coordination with 55th Medical Logistics at Offutt AFB.
• Research and resolve supply discrepancies, aged orders, excess inventory, and customer support requests.
• Coordinate the maintenance, delivery, and disposition of supplies, equipment, furniture, and government vehicle assets.
• Update and coordinate Training Affiliation Agreements (TAA), Memorandums of Agreement (MOA), and Memorandums of Understanding (MOU) with civilian universities, military organizations, and legal offices.
• Coordinate visits, tours, and special events for dignitaries, partner organizations, and external stakeholders.
• Support operational readiness activities while working in classroom, simulation, and aeromedical training environments, including performing moderate physical tasks as required.

Advent’s benefits program includes comprehensive medical, dental and vision care, matching 401K, vacation time, sick time, life insurance, disability coverage, and other benefits that help provide financial protection for you and your family.

Advent is an Equal Opportunity Employer. Employment decisions are not based on race, color, religion, sex, national origin, disability status, genetics, protected veteran status, or any other characteristic protected by federal, state or local laws.