Middle School Office Professional — Admin & Records

Belvidere Community Unit School District 100; Belvidere (IL); On-site; USD 32,000 - 42,000; Full time

Job summary

Applitrack is seeking an Office Professional - Middle School to support daily clerical operations in Belvidere, IL. The role reports to the Building Principal and supports staff, students, and families with timely, accurate communications.

The ideal candidate will have a high school diploma, proficiency with Word, Excel, Google Drive, and the school’s SIS and HR/payroll systems, plus strong organizational and confidentiality skills.

Qualifications

• High school diploma or equivalent required.
• Proficiency with Word, Excel, Google Drive; ability to learn SIS and HR systems.
• Demonstrate service excellence in all interactions.
• Basic office skills: phones, filing, copiers, calendars, email.
• Strong multitasking and organizational abilities.
• Ability to handle confidential information discreetly.
• Collaborative and respectful with staff, students and families.

Responsibilities

• Type correspondence, forms and reports as directed by administrator.
• Assemble and maintain building records and state reports.
• Administer student activity accounts using QuickBooks; reconcile monthly.
• Process incoming folders and manage student data flow.
• Handle telephone communication and route messages.
• Support extracurricular and athletic logistics as needed.
• Register incoming students and manage student enrollment data.
• Maintain data in SIS including schedules, discipline and attendance.
• Collect and process payments such as fees and fines.
• Coordinate with counselors on enrollment and transportation notices.
• Assist with grade information distribution and report card preparation.

Skills

Multitasking

Organizational skills

Confidentiality

Communication

Collaboration

Education

High School diploma or equivalent

Tools

Word

Excel

Google Drive

Student Information System (SIS)

PushCoin

Time Management platform

HR information system

QuickBooks

Job description

Applitrack is seeking an Office Professional - Middle School to support daily clerical operations in Belvidere, IL. The role reports to the Building Principal and supports staff, students, and families with timely, accurate communications.

The ideal candidate will have a high school diploma, proficiency with Word, Excel, Google Drive, and the school’s SIS and HR/payroll systems, plus strong organizational and confidentiality skills.