Office Professional - Middle School

Applitrack; Belvidere (IL); On-site; USD 32,000 - 42,000; Full time

Job summary

Applitrack is seeking an Office Professional - Middle School to support daily clerical operations in Belvidere, IL. The role reports to the Building Principal and supports staff, students, and families with timely, accurate communications.

The ideal candidate will have a high school diploma, proficiency with Word, Excel, Google Drive, and the school’s SIS and HR/payroll systems, plus strong organizational and confidentiality skills.

Qualifications

• High school diploma or equivalent required.
• Proficiency with Word, Excel, Google Drive; ability to learn SIS and HR systems.
• Demonstrate service excellence in all interactions.
• Basic office skills: phones, filing, copiers, calendars, email.
• Strong multitasking and organizational abilities.
• Ability to handle confidential information discreetly.
• Collaborative and respectful with staff, students and families.

Responsibilities

• Type correspondence, forms and reports as directed by administrator.
• Assemble and maintain building records and state reports.
• Administer student activity accounts using QuickBooks; reconcile monthly.
• Process incoming folders and manage student data flow.
• Handle telephone communication and route messages.
• Support extracurricular and athletic logistics as needed.
• Register incoming students and manage student enrollment data.
• Maintain data in SIS including schedules, discipline and attendance.
• Collect and process payments such as fees and fines.
• Coordinate with counselors on enrollment and transportation notices.
• Assist with grade information distribution and report card preparation.

Skills

Multitasking

Organizational skills

Confidentiality

Communication

Collaboration

Education

High School diploma or equivalent

Tools

Word

Excel

Google Drive

Student Information System (SIS)

PushCoin

Time Management platform

HR information system

QuickBooks

Job description

• Date Available:
  ASAP

POSITION: Office Professional - Middle School

START DATE: ASAP

Position: Office Professional - Middle School

Reports to: Building Principal

Terms of Employment: 10 Months

Basic Function:

It is the responsibility of the Middle School Office Professional, under the direction of the Building Principal, to complete all clerical tasks as assigned by Building Administration and to ensure timely and accurate communications within the building and parent community. The Middle School Office Professional should also provide service excellence in all interactions with staff, students, parents and community members.

Qualifications:

• High School diploma or equivalent
• Experience with Word, Excel, Google Drive, and ability to learn Student Information System, PushCoin, Time Management platform, and HR information system
• Ability to demonstrate Service Excellence in all interactions with people
• Basic office skills (answering phones, filing, operation of basic office equipment such as copiers, fax, email, electronic calendars, etc.)
• Ability to multitask
• Good organizational skills
• Ability to handle confidential information in a discreet manner
• Ability to work well and collaborate with others
• Ability to maintain confidentiality and discretion when dealing with school employees and public

Primary Responsibilities posted for this position

• Type correspondence, forms and special reports as directed by the administrator.
• Assemble and maintain building records and state reports.
• Administer student activity accounts using Quickbooks. Reconcile the activity accounts monthly.
• Process/Clean up incoming cumulative folders from elementary schools.
• Handle telephone communication, take messages, and route calls to appropriate parties.
• Manages tasks associated with extra-curricular and athletics (transportation, eligibility, classroom coverage for coaches as necessary)
• Handles registration of incoming students.
• Provide service excellence in all interactions.
• Assemble and maintain appropriate data and files in student computer system, to include student discipline and attendance.
• Responsible for handling incoming money such as registration fees, fund raising, fees for lost books and technology repairs, etc.
• Works directly with counselors in enrolling students new to the school. Enter demographic data, compiling a schedule for the new student and notify transportation for bussing services.
• Enter appropriate information and keep a current file of student schedules and grades.
• Work with teachers to run midterm grade information, stuffing envelopes and mailing information home to parents.
• Work with teachers to run quarterly report cards and sort and distribute them according to teacher preferences.
• Maintain student records dealing with new and dropped students.
• Work with administrators, counselors and teachers gathering and entering all data pertaining to the scheduling of classes for students entering the next grade level.
• Work with other building secretaries when needed.
• Perform other duties assigned by an administrator.

Evaluation:

Performance of this job will be evaluated in accordance with the provisions of the Board's policy on Evaluation of Educational Support Personnel.