Middle School Administrative Assistant - Office & Finances

Edward R. Martin Middle School; East Providence (RI); On-site; USD 38,000 - 52,000; Full time

Job summary

Edward R. Martin Middle School is seeking an Administrative Assistant to support daily office operations under the Principal. Responsibilities include managing finances, coordinating substitutes, handling visitor interactions, and maintaining logs and reports.

Strong organizational skills and experience with office technology are essential. The role requires collaboration with staff and parents, work in a busy school environment, and adherence to district policies.

Qualifications

• High school diploma or GED required.
• At least two years of administrative assistant experience.

Responsibilities

• Perform main office receptionist and administrative duties, including typing, filing, mail, calls, and inquiries.
• Maintain and record school finances and assist with substitute assignments and related activities.
• Handle visitor sign-in, direct visitors, and manage logs.
• Process purchase orders and verify Aesop reports for daily accuracy.
• Record and update emergency contact and staff information.
• Create and run reports for administrators and staff.
• Monitor office and school supply inventories.

Skills

Administrative practices

Confidential information handling

Office technology & equipment

School systems & databases

Word & Excel proficiency

Education

High school diploma or GED

Job description

Edward R. Martin Middle School is seeking an Administrative Assistant to support daily office operations under the Principal. Responsibilities include managing finances, coordinating substitutes, handling visitor interactions, and maintaining logs and reports.

Strong organizational skills and experience with office technology are essential. The role requires collaboration with staff and parents, work in a busy school environment, and adherence to district policies.