Elementary Administrative Assistant

Sylvania; Schoolcraft Township (MI); On-site; USD 32,000 - 48,000; Full time

Job summary

Sylvania at Schoolcraft Elementary is seeking a dedicated Administrative Assistant to support daily operations and assist staff, students, and families. This full-time role requires strong organization and clear communication to keep the school running smoothly.

Responsibilities include greeting visitors, handling calls and emails, coordinating events, maintaining student records, and supporting budgeting and purchasing.

Qualifications

• High school diploma or equivalent; associate degree or higher preferred.
• Experience in an administrative role, preferably in an educational setting.
• Strong organizational skills and the ability to multitask.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong interpersonal skills and a friendly demeanor with students, parents, and staff.
• Knowledge of basic accounting principles and experience with financial record-keeping is a plus.
• Ability to work collaboratively as part of a team and adapt to changing priorities in a dynamic environment.
• Commitment to fostering an inclusive and supportive educational environment for all students.

Responsibilities

• Serve as the first point of contact for visitors, students, and parents, providing excellent customer service and support.
• Manage phone calls, emails, and correspondence, directing inquiries to appropriate staff members as needed.
• Assist in the preparation and organization of school events, meetings, and activities.
• Maintain accurate student records, including attendance, enrollment, and health information.
• Support teachers and staff with administrative tasks, such as scheduling appointments, managing supplies, and preparing materials.
• Process and maintain financial records, including budgeting, invoicing, and purchasing supplies.
• Coordinate transportation and logistics for school activities and field trips.
• Assist with coverage of school lunch room/recess
• Provide general clerical support, including filing, data entry, and managing office equipment.
• Collaborate with the school leadership team to enhance communication and foster a positive school culture.

Skills

Customer service

Communication

Multitasking

Data entry

Education

High school diploma

Associate degree preferred

Tools

Microsoft Office

Job description

Summary

We are seeking a dedicated and organized individual to join our team at Schoolcraft Elementary as a full-time Administrative Assistant. This role is essential in ensuring the smooth operation of the school’s administrative functions, providing support to staff, students, and families. The ideal candidate will possess strong communication skills, attention to detail, and a passion for fostering a positive educational environment.

Responsibilities

• Serve as the first point of contact for visitors, students, and parents, providing excellent customer service and support.
• Manage phone calls, emails, and correspondence, directing inquiries to appropriate staff members as needed.
• Assist in the preparation and organization of school events, meetings, and activities.
• Maintain accurate student records, including attendance, enrollment, and health information.
• Support teachers and staff with administrative tasks, such as scheduling appointments, managing supplies, and preparing materials.
• Process and maintain financial records, including budgeting, invoicing, and purchasing supplies.
• Coordinate transportation and logistics for school activities and field trips.
• Assist with coverage of school lunch room/recess
• Provide general clerical support, including filing, data entry, and managing office equipment.
• Collaborate with the school leadership team to enhance communication and foster a positive school culture.

Requirements

• High school diploma or equivalent; associate degree or higher preferred.
• Previous experience in an administrative role, preferably in an educational setting.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong interpersonal skills and a friendly demeanor when interacting with students, parents, and staff.
• Knowledge of basic accounting principles and experience with financial record-keeping is a plus.
• Ability to work collaboratively as part of a team and adapt to changing priorities in a dynamic environment.
• Commitment to fostering an inclusive and supportive educational environment for all students.