Middle School Administrative Assistant

Ovid-Elsie; Michigan; On-site; USD 22,000 - 33,000; Full time

Job summary

Ovid-Elsie is seeking an Administrative Assistant at the Middle School level. The role focuses on maintaining student health records, managing the office, coordinating medication, and handling discipline and attendance communications, while providing general administrative support.

The position requires discretion with confidential information and the ability to schedule the principal's appointments, support student supervision, and ensure efficient office operations in a busy school environment.

Qualifications

• Ability to work independently to meet cyclical school demands.
• Demonstrated discretion when handling confidential information and student records.

Responsibilities

• Maintain student health records and manage the school office.
• Coordinate and distribute medication.
• Handle discipline/attendance-related correspondence.
• Provide administrative support (keyboarding, filing, telephone protocol).
• Schedule the principal's appointments and assist with student supervision.

Skills

Independent scheduling

Discretion

Communication

Confidential handling

Job description

The Middle School Administrative Assistant performs a variety of critical duties under the direction of the Building Principal. Responsibilities include maintaining student health records, managing the school office, coordinating and distributing medication, handling discipline/attendance-related correspondence, and providing administrative support, such as keyboarding, filing, and telephone protocol. The role also involves scheduling the principal's appointments and assisting with student supervision.

This position requires considerable independence in scheduling work to align with the school's cyclical demands and ensure maximum efficiency. Extreme discretion and considerable judgment are essential, particularly when handling confidential information, managing the release of records, retaining information in official student files, and researching and interpreting data for entry into student records. The employee is required to exercise extreme discretion when handling confidential information.