Miami: Dynamic Office Administrative Assistant

DHL Global Forwarding; Miami (FL); Sur place; USD 35 000 - 46 000; Plein temps

Avantages offerts par ce poste

401(k) Match

Stock Purchase Plan

Medical

Vision

Dental

Paid Time Off

Résumé du poste

DHL Global Forwarding in Miami, FL is seeking an Office Administrative Assistant to handle general administrative support, organize meetings, prepare reports and manage office supplies. The role emphasizes accuracy, timely communication, and collaboration with multiple departments.

Qualifications include a BA/BS or 2+ years of experience, strong Microsoft Office skills, and demonstrated project management ability.

Qualifications

• BA/BS preferred or minimum of 2 years' experience.
• Exceptional communication skills (verbal, written, and presentations).
• Strong computer skills: Microsoft Excel, Word, PowerPoint, and Outlook.
• Demonstrated project management experience working with multiple stakeholders.

Responsabilités

• Under general/limited supervision, support delivery of administrative support processes and activities.
• Provide timely and effective administrative support such as arranging meetings, developing agendas, etc. for board department and cross divisional projects.
• Perform administrative tasks such as research, data processing and validation, and documentation.
• Gather information and data for formulations of recommendations, decision papers and presentations.
• Reconcile data, conduct initial analysis and generate standard reports on results and updates to support other team members and enhance coordination.
• Follow and achieve compliance with established procedures and ensure proper usage of administrative support processes and policies.
• Resolve recurring issues faced during delivery as per defined processes, systems and methods.
• Answer queries of other staff members of relevant committees/ boards/ departments to maintain relationships and enhance customer satisfaction.
• Support team members with less experience in different/difficult situations.
• Provide timely and effective administrative support for office services such as typing services, documents filing, control and request of office supplies and preparation of reports, spreadsheets and graphs for presentations, etc.
• Conduct troubleshooting and undertake maintenance activities as per defined schedule.
• Maintain inventory levels by checking shelves, replenish and deliver office supplies to departments.
• Assist in setting up, testing and operating audio-visual equipment and other technical equipment associated with live events and business meetings.
• Collect, sort and distribute internal and external mail such as letters, packages, legal documents within delivery timelines.
• Conduct checks to identify wrongly addressed mail, return to sender or re-address so that mail reaches its correct destination.
• Follow and achieve compliance with established procedures and ensure proper usage of office support processes and policies.
• Support team members with less experience in different/difficult situations.
• Plan office events and assist with office place planning.

Connaissances

Communication

Microsoft Office

Project management

Administrative support

Formation

BA/BS preferred or 2+ years experience

Outils

Excel

Word

PowerPoint

Outlook

Description du poste

DHL Global Forwarding in Miami, FL is seeking an Office Administrative Assistant to handle general administrative support, organize meetings, prepare reports and manage office supplies. The role emphasizes accuracy, timely communication, and collaboration with multiple departments.

Qualifications include a BA/BS or 2+ years of experience, strong Microsoft Office skills, and demonstrated project management ability.