Membership & Governance Executive Administrator

BoardRoom magazine; New York (NY); On-site; USD 75,000 - 110,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) plan

Pension

Job summary

The Membership Secretary and Executive Administrator at the New York Yacht Club serves as the principal administrator for governance operations, committee administration, and executive support functions for the Club Secretary and General Manager. The role coordinates among Trustees, committees, members, and affiliated organizations.

The position manages governance processes, maintains official records, coordinates committee operations, and supports executive leadership in governance

Qualifications

• Five+ years supporting senior executives, boards or committees.
• Experience in private clubs, hospitality, nonprofit, university, association or professional services environment.
• Exceptional written and verbal communication skills.
• Outstanding organizational and project management ability.
• Ability to maintain confidentiality.
• Advanced proficiency with the Microsoft 365 suite and governance reporting.

Responsibilities

• Provide intensive administrative support to the Executive Committee, Board of Trustees, and General Manager.
• Maintain comprehensive records for approximately 15 standing committees and 15 special committees.
• Maintain historical committee records and archives; track committee appointments and term expirations.
• Coordinate annual committee appointment process and committee meetings, including scheduling and agenda prep.
• Publish required governance notices and distribute board materials in accordance with bylaws.
• Provide admin support to the Club’s leadership, manage calendars and travel logistics, and assemble board materials.

Skills

Executive support

Board/Committee admin

Governance docs

Calendar management

Travel coordination

Confidentiality

Microsoft 365

Tools

Microsoft 365

Job description

The Membership Secretary and Executive Administrator at the New York Yacht Club serves as the principal administrator for governance operations, committee administration, and executive support functions for the Club Secretary and General Manager. The role coordinates among Trustees, committees, members, and affiliated organizations.

The position manages governance processes, maintains official records, coordinates committee operations, and supports executive leadership in governance