Membership Secretary and Executive Administrator

Genesis Distribution; New York (NY); Hybrid; USD 90,000 - 130,000; Full time

Benefits offered by this job

Medical, dental, vision

Pension

Annual bonus

Job summary

The New York Yacht Club seeks a Membership Secretary and Executive Administrator to lead governance operations, committee administration, and executive support for the Club Secretary and General Manager. This role coordinates among the Board, committees, members, and executives, ensuring timely governance workflows and recordkeeping.

Ideal candidates have extensive experience supporting senior leadership in private clubs, hospitality, or equivalent environments, with strong communication,

Qualifications

• Five or more years supporting senior executives, boards, or committees.
• Experience within a private club, hospitality, nonprofit, university, association, or professional services environment.
• Maintaining governance records and generating governance reports.

Responsibilities

• Serve as the principal administrator for governance operations, committee administration, and executive support functions.
• Coordinate among Board of Trustees, Executive Committee, club committees, members and executives.
• Ensure compliance with bylaws, maintain official records, and support leadership in administration.

Skills

Communication skills

Organization & PM

Confidentiality

MS 365

Governance reporting

Meeting minutes

Time management

Cross-functional collaboration

Tools

Microsoft 365

Job description

Membership Secretary and Executive Administrator

Founded in 1844, the New York Yacht Club is dedicated to attracting and bringing together a dedicated group of yachting and naval members to share and foster their interest in yachting and yacht racing. The Club maintains two clubhouses in Midtown Manhattan and Newport, R.I. Member amenities include events, dining, guestrooms, private catering, moorings and dock services. New York Yacht Club is one of the oldest private clubs in the country. The Club has a rich history with the America’s Cup, and today hosts the premier Corinthian yachting competition, the biennial Rolex New York Yacht Club Invitational Cup.

Club is open 7 days per week, 12 months per year.

Golf Facilities

Racquet Facilities

Swimming Facilities

Other Athletic Facilities

Dining Facilities

Dining facilities unspecified

Date Posted

8/14/2026

Job Title

Membership Secretary and Executive Administrator

Job Description

TheMembership Secretary and Executive Administratorserves as the principal administrator for governance operations, committee administration, and executive support functions of the Club Secretary and General Manager. The position acts as a central point of coordination among the Board of Trustees, Executive Committee, Club Committees, members, Club Executives, and affiliated organizations.

The Membership Secretary and Executive Administrator independently manages multiple governance processes throughout the year, ensuring compliance with Club bylaws, maintaining official records, coordinating committee operations, and supporting executive leadership in the administration of the Club.

Candidate Qualifications

• Five or more years supporting senior executives, boards, or committees
• Experience within a private club, hospitality, nonprofit, university, association, or professional services environment
• Exceptional written and verbal communication skills
• Outstanding organizational and project management ability
• Ability to maintain confidentiality
• Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams is required. The successful candidate will regularly manage executive calendars, produce reports, coordinate meetings, and prepare governance materials using Microsoft 365.
• Maintain committee and governance information within the Club’s membership database and generate reports supporting governance, committee administration, and executive decision-making.
• Experience preparing meeting agendas and minutes
• Experience maintaining governance records
• Ability to manage multiple deadlines simultaneously
• Ability to collaborate with colleagues across all club departments, including food and beverage, hotel, sailing office, and administrative offices.

Educational Requirements

Date Position Available

9/1/2026

Other Benefits

• Medical, dental, vision, employee pension and annual bonus