Meetings & Facilities Admin Coordinator

SBM Management Services, LP; Portland (OR); On-site; USD 43,000 - 50,000; Full time

Benefits offered by this job

Benefits package

Job summary

SBM Management Services, LP in Portland, OR seeks an Administrative Coordinator to handle meeting room setups, respond to inquiries, schedule meetings, and maintain employee records. You will also track calendars, prepare reports, and input inventory into web-based software.

Ideal candidates have a high school diploma or GED, prefer an Associate’s degree, and experience in customer service. Proficiency in Microsoft Office and reliable driving may be required.

Qualifications

• High school diploma / GED; Associate’s degree preferred.
• Experience in the customer service field is a preferred.
• A valid driver's license may be required for this position based on business needs.

Responsibilities

• Assign work tasks, create schedules, and manage calendars.
• Assist with preparation of reports and presentations.
• Assist with inputting inventory into web-based software for operational supplies and equipment.
• Review, manage and complete the day-to-day calendaring, work orders, scheduling, and email inbox.
• Coordinate daily room configuration requests generated by stakeholders.
• Contact stakeholders with missing or conflicting information.
• Provide a high quality of service and communication to all customers.
• Written and oral communication required with stakeholders.
• Update and maintain data (room lists, inventory lists, etc.).
• Comply with company safety rules, policies, and procedures.

Skills

Customer service

Microsoft Office

Email

Education

High school diploma / GED

Associate’s degree preferred

Tools

Microsoft Office

Job description

SBM Management Services, LP in Portland, OR seeks an Administrative Coordinator to handle meeting room setups, respond to inquiries, schedule meetings, and maintain employee records. You will also track calendars, prepare reports, and input inventory into web-based software.

Ideal candidates have a high school diploma or GED, prefer an Associate’s degree, and experience in customer service. Proficiency in Microsoft Office and reliable driving may be required.