Administrative Coordinator

SBM Offshore; Beaverton (OR); On-site; USD 43,000 - 50,000; Full time

Benefits offered by this job

Comprehensive benefits

Job summary

SBM Management Services, LP is hiring an Administrative Coordinator in Beaverton, OR. The role focuses on coordinating meeting room setups, handling customer inquiries, and maintaining records. Proficiency in Microsoft Office and strong communication are essential.

The position involves calendar management, reporting support, and ensuring safety compliance across campus facilities. A high school diploma or GED is required, with an Associate's degree preferred.

Qualifications

• Solid computer skills, including email and Microsoft Office.
• Experience in customer service is a plus.
• Ability to manage calendars and scheduling.

Responsibilities

• Assign work tasks, create schedules, and manage calendars.
• Assist with preparation of reports and presentations.
• Assist with inputting inventory into web-based software for operational supplies and equipment.
• Review, manage and complete day-to-day calendaring, work orders, scheduling, and email inbox.
• Coordinate daily room configuration requests generated by stakeholders.
• Contact stakeholders with missing or conflicting information.
• Provide high quality service and communication to all customers.
• Written and oral communication required with stakeholders.
• Update and maintain data (room lists, inventory lists, etc.).
• Comply with safety rules, policies, and procedures.

Skills

Customer service

Microsoft Office

Email communication

Calendar management

Education

High school diploma / GED

Associate's degree preferred

Tools

Inventory management software

Job description

Title:

Administrative Coordinator

Job Description:

NOW HIRING: Administrative Coordinator

Compensation: $31.00-$36.00 per hour

Job Overview

The Admin Coordinator will be responsible for coordinating activities associated with meeting and conference room set-up per stakeholder's request. This role is responsible for managing administrative duties such as responding to customer inquiries, scheduling meetings, and maintaining employee records.

Roles & Responsibilities

To perform this job successfully and safely, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned.

• Assign work tasks, create schedules, and manage calendars
• Assist with preparation of reports and presentations
• Assist with inputting inventory into web-based software for operational supplies and equipment
• Review, manage and complete the day-to-day calendaring, work orders, scheduling, and email inbox
• Coordinate daily room configuration requests generated by stakeholders
• Contact stakeholders with missing or conflicting information
• Provide a high quality of service and communication to all customers
• Written and oral communication required with stakeholders
• Update and maintain data (room lists, inventory lists, etc.)
• Comply with company safety rules, policies, and procedures
• Assist with creating and placing signage throughout campus property as requested
• Prepares agendas and takes notes at meetings and archives proceedings.
• Stops at risk behavior of others and self
• Work with program manager to identify opportunities to improve performance on a routine basis
• The ability to drive to various work locations, customer sites, or company facilities may be necessary to perform the essential functions of this position.
• Assist with administrative tasks as needed

Qualification

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required to perform this job safely. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

Education and/ or Experience : High school diploma / GED , Associate's degree preferred; Experience in the customer service field is a preferred

Certificates, Licenses, Registrations: A valid driver's license may be required for this position based on business needs. Employees required to drive as part of their job duties must maintain an acceptable Motor Vehicle Record (MVR) and meet company driving eligibility requirements.

Knowledge, Skills, and Abilities: Solid computer skills, including email and Microsoft Office

Supervisory Responsibilities

This position has no supervisory responsibilities.

Physical Demands & Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or listen. The employee must be able to lift and/or move up to 35 pounds.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Benefits:

SBM offers comprehensive benefit packages. For information about SBM's benefits, please visit SBM's website at:

www.sbmmanagement.com/careers Careers - SBM

_ SBM Management Services, LP and its affiliates are proud to be equal opportunity workplaces. We are committed to equal employment opportunity regardless of race, sex, color, ancestry, religion, national origin, sexual orientation, citizenship, age, marital status, disability, gender identity, Veteran status, or other legally protected status. _