Administrative Coordinator

SBM Management Services, LP; Portland (OR); On-site; USD 43,000 - 50,000; Full time

Benefits offered by this job

Benefits package

Job summary

SBM Management Services, LP in Portland, OR seeks an Administrative Coordinator to handle meeting room setups, respond to inquiries, schedule meetings, and maintain employee records. You will also track calendars, prepare reports, and input inventory into web-based software.

Ideal candidates have a high school diploma or GED, prefer an Associate’s degree, and experience in customer service. Proficiency in Microsoft Office and reliable driving may be required.

Qualifications

• High school diploma / GED; Associate’s degree preferred.
• Experience in the customer service field is a preferred.
• A valid driver's license may be required for this position based on business needs.

Responsibilities

• Assign work tasks, create schedules, and manage calendars.
• Assist with preparation of reports and presentations.
• Assist with inputting inventory into web-based software for operational supplies and equipment.
• Review, manage and complete the day-to-day calendaring, work orders, scheduling, and email inbox.
• Coordinate daily room configuration requests generated by stakeholders.
• Contact stakeholders with missing or conflicting information.
• Provide a high quality of service and communication to all customers.
• Written and oral communication required with stakeholders.
• Update and maintain data (room lists, inventory lists, etc.).
• Comply with company safety rules, policies, and procedures.

Skills

Customer service

Microsoft Office

Email

Education

High school diploma / GED

Associate’s degree preferred

Tools

Microsoft Office

Job description

Title

Administrative Coordinator

Job Overview

The Admin Coordinator will be responsible for coordinating activities associated with meeting and conference room set-up per stakeholder’s request. This role is responsible for managing administrative duties such as responding to customer inquiries, scheduling meetings, and maintaining employee records.

Roles & Responsibilities

To perform this job successfully and safely, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned.

• Assign work tasks, create schedules, and manage calendars
• Assist with preparation of reports and presentations
• Assist with inputting inventory into web-based software for operational supplies and equipment
• Review, manage and complete the day-to-day calendaring, work orders, scheduling, and email inbox
• Coordinate daily room configuration requests generated by stakeholders
• Contact stakeholders with missing or conflicting information
• Provide a high quality of service and communication to all customers
• Written and oral communication required with stakeholders
• Update and maintain data (room lists, inventory lists, etc.)
• Comply with company safety rules, policies, and procedures
• Assist with creating and placing signage throughout campus property as requested
• Prepares agendas and takes notes at meetings and archives proceedings.
• Stops at risk behavior of others and self
• Work with program manager to identify opportunities to improve performance on a routine basis
• The ability to drive to various work locations, customer sites, or company facilities may be necessary to perform the essential functions of this position.
• Assist with administrative tasks as needed

Job Description

NOW HIRING: Administrative Coordinator

Compensation: $31.00-$36.00 per hour

Job Overview

The Admin Coordinator will be responsible for coordinating activities associated with meeting and conference room set-up per stakeholder’s request. This role is responsible for managing administrative duties such as responding to customer inquiries, scheduling meetings, and maintaining employee records.

Roles & Responsibilities

To perform this job successfully and safely, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned.

• Assign work tasks, create schedules, and manage calendars
• Assist with preparation of reports and presentations
• Assist with inputting inventory into web-based software for operational supplies and equipment
• Review, manage and complete the day-to-day calendaring, work orders, scheduling, and email inbox
• Coordinate daily room configuration requests generated by stakeholders
• Contact stakeholders with missing or conflicting information
• Provide a high quality of service and communication to all customers
• Written and oral communication required with stakeholders
• Update and maintain data (room lists, inventory lists, etc.)
• Comply with company safety rules, policies, and procedures
• Assist with creating and placing signage throughout campus property as requested
• Prepares agendas and takes notes at meetings and archives proceedings.
• Stops at risk behavior of others and self
• Work with program manager to identify opportunities to improve performance on a routine basis
• The ability to drive to various work locations, customer sites, or company facilities may be necessary to perform the essential functions of this position.
• Assist with administrative tasks as needed

Qualification

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required to perform this job safely. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

Education and/ or Experience

High school diploma / GED , Associate’s degree preferred; Experience in the customer service field is a preferred

Certificates, Licenses, Registrations

A valid driver's license may be required for this position based on business needs. Employees required to drive as part of their job duties must maintain an acceptable Motor Vehicle Record (MVR) and meet company driving eligibility requirements.

Knowledge, Skills, and Abilities

Solid computer skills, including email and Microsoft Office

Supervisory Responsibilities

This position has no supervisory responsibilities.

Physical Demands & Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or listen. The employee must be able to lift and/or move up to 35 pounds.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Benefits

SBM offers comprehensive benefit packages. For information about SBM's benefits, please visit SBM's website at:

www.sbmmanagement.com/careers Careers – SBM

SBM Management Services, LP and its affiliates are proud to be equal opportunity workplaces. We are committed to equal employment opportunity regardless of race, sex, color, ancestry, religion, national origin, sexual orientation, citizenship, age, marital status, disability, gender identity, Veteran status, or other legally protected status.