Meetings & Events Leader | Hybrid Work

American Mathematical Society, Inc.; Providence (RI); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Hybrid work policy

Generous benefits

12 holidays

21 days PTO

Home office computing benefit

Tuition reimbursement

Equity and inclusion

Job summary

The American Mathematical Society is seeking a Meetings Specialist to plan and execute meetings, conferences, and events in a hybrid work environment in Providence, RI. You will manage logistics, budgets, vendors, and program development while collaborating with internal teams and external partners to advance the Society's mission.

Ideal candidates bring 3–5 years in event planning, strong communication, and proficiency with Cvent, Eventbrite, and MS Office.

Qualifications

• Bachelor’s degree in event management, hospitality, communications, or related field.
• 3–5 years of experience in event planning, preferably nonprofit, publishing, or educational.
• Proven ability to manage multiple projects with attention to detail.
• Budgeting experience and cost management skills.
• Excellent interpersonal and negotiation skills.
• Strong written and verbal communication skills.
• Proficiency with event management software (Cvent, Eventbrite) and MS Office.

Responsibilities

• Independently coordinate and manage logistics for events, including venues, accommodations, transportation, catering, and vendor services.
• Work within allocated event budgets to deliver high-quality experiences.
• Collaborate with internal teams to develop agendas and identify speakers.
• Negotiate contracts and manage relationships with external vendors.
• Mentor and guide the Meetings Coordinator.
• Lead on-site event execution and troubleshooting.
• Prepare post-event reports and gather attendee/vendor feedback.
• Serve as liaison between volunteer leadership and the organization on select committees.

Skills

Project management

Budgeting

Negotiation

Communication

Team collaboration

Education

Bachelor’s degree in event management, hospitality, communications, or related field

Tools

Cvent

Eventbrite

Microsoft Office Suite

Job description

The American Mathematical Society is seeking a Meetings Specialist to plan and execute meetings, conferences, and events in a hybrid work environment in Providence, RI. You will manage logistics, budgets, vendors, and program development while collaborating with internal teams and external partners to advance the Society's mission.

Ideal candidates bring 3–5 years in event planning, strong communication, and proficiency with Cvent, Eventbrite, and MS Office.