Event Project Manager

Creative Cove Inc.; Framingham (MA); Hybrid; USD 70,000 - 90,000; Full time

Job summary

Creative Cove Inc. in Framingham, MA is seeking a hybrid Events Project Manager with 4+ years of experience to join a team delivering 500+ events annually.

You will coordinate sites, contracts, and full event delivery for US domestic entities, providing hands-on support to internal clients and ensuring seamless meetings and conferences. The role demands strong Microsoft Office skills, familiarity with meeting registration tools, and excellent communication.

Qualifications

• Strong Microsoft Office experience with PowerPoint, Excel, Outlook and Word.
• Excellent communication, interpersonal and presentation skills.
• Ability to manage multiple tasks and strict budgets.
• Experience in planning and coordinating meetings/events.
• Familiarity with meeting registration tools and vendor contracts.

Responsibilities

• Coordinate all aspects of company meetings and events for the US domestic entities.
• Plan site selection and negotiate contract terms for hotels, F&B and transport.
• Negotiate contracts for all meeting components.
• Determine meeting specifications and evaluate venues.
• Assist internal clients with budget and cost analysis.
• Book and oversee meetings from small trainings to large conferences.
• Provide on-site coverage when required.
• Conduct site visits to ensure venues meet conference needs and standards.
• Attend industry events and association meetings to stay current.
• Provide feedback to Manager on department needs and initiatives.
• Assist with workflow improvements and evaluate planning software.
• Perform special projects as assigned.

Skills

Microsoft Office

Communication skills

Budgeting

Multi-tasking

Attention to detail

Negotiation

Team collaboration

Meeting planning

Tools

Cvent

Aventri

Bizly

Groupize

Job description

Our Metrowest Retail client is looking for a hybrid Events Project Manager with at least 4+ years experience; you'll be part of a team than manages 500 events annually so looking for hands on experience managing a high volume of events in addition to hands on experience with Meeting Registration Tools (Cvent, Aventri, Bizly or Groupize).

Job Summary:

Responsible for coordinating all aspects of company meetings and events. This includes researching venues, negotiating contracts and providing full support to internal customers. In this role, you will provide full support and effective delivery of all meetings, events and conferences for the US Domestic entities. You'll be part of a team that manages over 500 meetings annually.

Major Areas of Responsibility

• Work with internal clients to understand meeting objectives
• Responsible for the planning all aspects of company meetings and events (Site selection, negotiate contract terms for hotel, Food & Beverage, off-site events, transportation…)
• Negotiation of contracts for all meeting components
• Determine meeting specifications and evaluate potential meeting locations/venues
• Assists internal client with budget and cost analysis
• Books and oversees all size meetings from small training to larger conferences.
• Provides on-site coverage if required/requested.
• As necessary, conducts site visits to ensure selections meet conference needs and company standardsAttends industry related events to maintain state of the art knowledge of the travel industry.
• Attends association meetings and participates in industry networking opportunities to maintain full understanding of Strategic Meeting Management Programs.
• Provide feedback to Manager on department needs and initiatives
• Recommendations to streamline workflowEvaluation of software technology to support meeting planning
• Performs special projects as assigned

Required Skills

• Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word.
• General knowledge of Meeting Registration Tools (Cvent, Aventri, Bizly or Groupize)
• Knowledge of travel industry
• Outstanding customer service skills
• Excellent communication and interpersonal skills(written, verbal and presentation)
• Ability to follow through on objectives, be detail oriented, stay organized and remain flexible
• Must be able to multi-task
• Previous meeting/event planning experience or similar (ie. Hotel or Travel Industry Experience)
• Must thrive in a very busy atmosphere and be able to manage many things at one time with the ability to shift gears and prioritize
• Change management skills and flexibility
• Ability to focus and get the job done while avoiding distractions.
• Strong ability to collaborate with other Planners and work within a team environment
• Great at being resourceful and leveraging relationships to problem solve.