Meeting & Events Coordinator

CBRE Group, Inc.; Houston (TX); On-site; USD 36,000 - 54,000; Full time

Job summary

CBRE Group, Inc. is seeking a Meeting & Events Coordinator to assist with coordinating small to medium meetings, conferences, and events. You will support world-class customer service for clients and visitors in a designated building.

Role focuses on day-of-event hospitality, room turnover, and coordinating guest services with clients and vendors while following established procedures under supervision.

Qualifications

• Experience in hospitality or meetings is a plus.
• Strong guest services and communication skills.
• Ability to coordinate multiple tasks and people.

Responsibilities

• Serve as primary contact for small to medium meetings and events.
• Coordinate guest services with clients, vendors, and team members.
• Create a hospitable environment for attendees and vendors on event day.
• Assist with conference room turnover and room refreshes for events.
• Coordinate equipment, food & beverage, security, and decor needs.
• Set up and remove service items and manage space configurations.
• Troubleshoot audio/visual issues and ensure spaces are functional.
• Maintain inventory of event supplies and support post-event reporting.

Job description

About the Role:

As a CBRE Meeting & Events Coordinator, you will assist with the coordination and execution of small to medium meetings, conferences, and events.

This job is part of the Workplace Experience function. They are responsible for providing world-class customer service to the clients and visitors of a designated building.

What You'll Do:

• Primary point of contact for smaller meetings and events. Provide support for larger and more complex meetings and events as needed.


• Work with clients, vendors, and team members to coordinate guest services. This includes arrival experience, transportation, signage, displays, special needs requirements, printing, and event security.


• Create a hospitable environment for attendees, event owners, and vendors on the day of the event.


• Assist with conference room turnover and midday room refresh. Reconfigure rooms for evening indoor and outdoor spaces. Take direction from senior team members.


• Respond to event activities such as gathering event supplies, equipment needs, food & beverage services, facility security, etc.


• Conduct room set up, refresh, and removal of food, beverage, and service items. Maintain outlines of small space configurations, decor possibilities, and event-related event items.


• Complete room checks and ensure technical and visual spaces are functional. Troubleshoot audio and technical issues.


• Manage a small inventory of event supplies.


• Coordinate master meeting and events calendar for small to medium-sized event spaces. Communicate events schedule with team and service providers.


• Assist with post-event reporting and reconciliation. Escalate potential issues and concerns as appropriate.


• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.


• Impact through clearly defined duties, methods, and tasks are described in detail.


• Deliver own output by following defined procedures and processes under close supervision and guidance.