Meeting & Events Coordinator

CBRE Group, Inc.; Milpitas (CA); On-site; USD 52,000 - 75,000; Full time

Job summary

CBRE Group, Inc. is seeking a Meeting & Events Coordinator in Milpitas, CA to assist with the coordination and execution of small to medium meetings, conferences, and events within the Workplace Experience function.

You will act as the primary point of contact for booking meeting rooms, prepare spaces, manage room turnover, and ensure technical and visual spaces are functional. The role demands strong organizational skills and proficiency with Microsoft Office.

Qualifications

• High School Diploma or GED required, up to 2 years of related experience.
• Excellent communication and organizational skills.
• Ability to lift up to 50 lbs and perform physical tasks as needed.
• Basic working knowledge of Microsoft Office (Word, Excel, Outlook).

Responsibilities

• Coordinate and execute small to medium meetings, conferences, and events.
• Serve as primary contact for booking meeting rooms and support larger meetings as needed.
• Prepare rooms, set up, and refresh, including food, beverage, and decor items.
• Troubleshoot audio/visual issues and ensure spaces are functional.
• Coordinate master events calendar and communicate schedules with team and vendors.
• Assist with post-event reporting and reconciliation.

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

About the Role

As a CBRE Meeting & Events Coordinator, you will assist with the coordination and execution of small to medium meetings, conferences, and events.

This job is part of the Workplace Experience function. They are responsible for providing world-class customer service to the clients and visitors of a designated building.

What You'll Do

• Primary point of contact for booking meeting rooms. Provide support for larger and more complex meetings as needed.
• Create a hospitable environment for attendees, event owners, and vendors on the day of the event.
• Assist with conference room turnover and midday room refresh. Reconfigure rooms for evening indoor and outdoor spaces. Take direction from senior team members.
• Conduct room set up, refresh, and removal of food, beverage, and service items. Maintain outlines of small space configurations, decor possibilities, and event-related event items.
• Complete room checks and ensure technical and visual spaces are functional. Troubleshoot audio and technical issues.
• Conduct building walkthroughs to check for any facilities issues.
• Coordinate master meeting and events calendar for small to medium-sized event spaces. Communicate events schedule with team and service providers.
• Assist with post-event reporting and reconciliation. Escalate potential issues and concerns as appropriate.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You'll Need

• High School Diploma or GED with up to 2 years of job-related experience.
• Fulfill the physical requirements associated with this role. This includes stooping, standing, walking, and climbing stairs. Must be able to lift/carry heavy loads of 50 lbs. or more.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Why CBRE?

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.