Meeting & Events Coordinator

CBRE Group, Inc.; New York, Northern (NY, KY); On-site; USD 48,000 - 64,000; Full time

Job summary

CBRE Group, Inc. is seeking a Meeting & Events Coordinator to help coordinate and execute small to medium meetings, conferences, and events within the Workplace Experience function.

You will serve as the primary contact for smaller events, coordinate guest services, and ensure a hospitable environment on event days. This role emphasizes coordination, problem solving, and attention to detail in a fast-paced setting.

Qualifications

• High School Diploma or GED required; up to 2 years of related experience preferred.
• Ability to follow basic routines and standards in applying work.
• Applicants must be authorized to work in the United States without visa sponsorship now or in the future.

Responsibilities

• Serve as primary contact for smaller meetings and events and assist with larger events as needed.
• Coordinate guest services with clients, vendors, and team members (arrival, transport, signage, displays, special needs, printing, security).
• Create a hospitable environment for attendees, owners, and vendors on event day.
• Assist with conference room turnover and room reconfiguration for events.
• Manage event supplies, equipment, and food & beverage needs.
• Conduct room setup, refresh, and removal of items; maintain space configurations and decor options.
• Troubleshoot audio/visual issues and ensure technical spaces function properly.
• Maintain inventory of event supplies and communicate the events calendar and updates to team/service providers.

Skills

Microsoft Office

Strong organizational skills

Communication skills

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

About the Role:

As a CBRE Meeting & Events Coordinator, you will assist with the coordination and execution of small to medium meetings, conferences, and events.

This job is part of the Workplace Experience function. They are responsible for providing world-class customer service to the clients and visitors of a designated building.

What You’ll Do:

• Primary point of contact for smaller meetings and events. Provide support for larger and more complex meetings and events as needed.
• Work with clients, vendors, and team members to coordinate guest services. This includes arrival experience, transportation, signage, displays, special needs requirements, printing, and event security.
• Create a hospitable environment for attendees, event owners, and vendors on the day of the event.
• Assist with conference room turnover and midday room refresh. Reconfigure rooms for evening indoor and outdoor spaces. Take direction from senior team members.
• Respond to event activities such as gathering event supplies, equipment needs, food & beverage services, facility security, etc.
• Conduct room set up, refresh, and removal of food, beverage, and service items. Maintain outlines of small space configurations, decor possibilities, and event-related event items.
• Complete room checks and ensure technical and visual spaces are functional. Troubleshoot audio and technical issues.
• Manage a small inventory of event supplies.
• Coordinate master meeting and events calendar for small to medium-sized event spaces. Communicate events schedule with team and service providers.
• Assist with post-event reporting and reconciliation. Escalate potential issues and concerns as appropriate.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You’ll Need:

• High School Diploma or GED with up to 2 years of job-related experience.
• Fulfill the physical requirements associated with this role. This includes stooping, standing, walking, and climbing stairs. Must be able to lift/carry heavy loads of 50 lbs. or more.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Why CBRE?

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.