Meeting & Events Coordinator

CBRE; New York (NY); On-site; USD 64,000 - 66,560; Full time

Job summary

CBRE is seeking a Meeting & Events Coordinator in New York to assist with the coordination and execution of small to medium meetings, conferences, and events within the Workplace Experience function.

You will be the primary contact for smaller meetings, collaborating with clients, vendors, and team members to coordinate guest services, signage, and security. You will also manage room turnover, AV troubleshooting, and post-event reconciliation under supervision.

Qualifications

• High School Diploma or GED required with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards.
• Working knowledge of Microsoft Office products (Word, Excel, Outlook).
• Strong organizational skills and an inquisitive mindset.

Responsibilities

• Primary point of contact for smaller meetings and events; support larger events as needed.
• Coordinate guest services with clients, vendors, and team members (arrival, transportation, signage, displays, accessibility, printing, security).
• Create a hospitable environment for attendees, event owners, and vendors on event day.
• Assist with conference room turnover and room configurations for different spaces.
• Handle event activities such as supplies, equipment, food and beverage, and security needs.
• Conduct room checks and troubleshoot audio/visual issues; ensure spaces are functional.
• Manage a small inventory of event supplies and coordinate master calendar for small to medium spaces.
• Assist with post-event reporting and escalation of issues as needed.

Skills

Communication skills

Strong organizational skills

Microsoft Office

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

About the Role

As a CBRE Meeting & Events Coordinator, you will assist with the coordination and execution of small to medium meetings, conferences, and events.

This job is part of the Workplace Experience function. They are responsible for providing world‑class customer service to the clients and visitors of a designated building.

What You’ll Do

• Primary point of contact for smaller meetings and events. Provide support for larger and more complex meetings and events as needed.
• Work with clients, vendors, and team members to coordinate guest services. This includes arrival experience, transportation, signage, displays, special needs requirements, printing, and event security.
• Create a hospitable environment for attendees, event owners, and vendors on the day of the event.
• Assist with conference room turnover and midday room refresh. Reconfigure rooms for evening indoor and outdoor spaces. Take direction from senior team members.
• Respond to event activities such as gathering event supplies, equipment needs, food & beverage services, facility security, etc.
• Conduct room set up, refresh, and removal of food, beverage, and service items. Maintain outlines of small space configurations, decor possibilities, and event‑related items.
• Complete room checks and ensure technical and visual spaces are functional. Troubleshoot audio and technical issues.
• Manage a small inventory of event supplies.
• Coordinate master meeting and events calendar for small to medium‑sized event spaces. Communicate events schedule with team and service providers.
• Assist with post‑event reporting and reconciliation. Escalate potential issues and concerns as appropriate.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You’ll Need

• High School Diploma or GED with up to 2 years of job‑related experience.
• Fulfill the physical requirements associated with this role. This includes stooping, standing, walking, and climbing stairs. Must be able to lift/carry heavy loads of 50 lbs. or more.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Meeting & Events Coordinator position is $64,000 annually (or $30.77 per hour) and the maximum salary for the Meeting & Events Coordinator position is $66,560 annually (or $32.00 per hour). The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience.

Equal Employment Opportunity

CBRE is an equal opportunity employer that values diversity. We have a long‑standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations

CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (U.S.) and [phone] (Canada).

CBRE, Inc. is an Equal Opportunity and Aff…?