Medical Support Assistant (Advanced)-Rehabilitation and Extended Care

Veterans Health Administration

Fort Meade (SD)

On-site

USD 48,000 - 62,000

Full time

3 days ago

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Job summary

Veterans Health Administration in Fort Meade, SD, seeks a Medical Support Assistant (Advanced) in the Rehabilitation and Extended Care program. The role supports access to care across clinics and integrates with interdisciplinary teams to ensure timely patient flow and coordinated care.

The incumbent handles communications, maintains records, and assists with discharge and follow-up activities in a fast-paced VA environment.

Qualifications

Transcript must be submitted with your application if qualifications are based on education.
If using post-high school education to substitute for GS-04/05 experience, submit college transcript.
If selected, provide verification of education: high school diploma, transcript, GED, homeschooling, or college transcript.
Education from credited institutions may be used for Federal employment; verify here.

Responsibilities

Coordinate access to care across multiple clinics and recommend changes to procedures.
Use advanced patient systems to support clinics and monitor schedules.
Maintain communication with patients, care teams, VA centers, and community facilities; notify referrals.
Enter data into the electronic record and verify readiness for visits or procedures.

Job description

Medical Support Assistant (Advanced)-Rehabilitation and Extended Care

Department: Department of Veterans Affairs

The incumbent is an integral team member within a large Rehab & Extended Care (REC) Department at the Black Hills VAMC, a Complexity Level 2 facility. The REC Department houses multiple medical provider clinics and services including Interventional Pain, Nursing, Social Work, Psychology, Chiropractic, Massage Therapy, Physical Therapy, Occupational Therapy, and Speech Language Pathology.

Key Responsibilities

Major duties include, but are not limited to, the following: Work involves specialized administrative judgment and the flexible use of a wide range of clinical flow processes relating to access to care across multiple clinics, specialties, and/or care in the community resources. Recommend changes to existing clinic procedures based on current administrative guidelines.

Expertise in utilizing numerous advanced patient systems in support of multiple clinics involved in an interdisciplinary coordinated care delivery model. Coordinates with the multiple patient care teams to review clinic appointment availability (utilization) to ensure that clinic schedules are closely monitored to effectively support the needs of the clinics and adjust as necessary.

MSAs at this level develop and/or maintain effective and efficient communication with the patient, interdisciplinary coordinated care delivery model teams, VA medical centers, and other agencies (e.g., assist with communications during the inpatient to outpatient discharge; communicate with non-VA medical facilities; prepare correspondence to notify patients of referral care team coordination; manage a system for follow-up care such as consults, tests, etc.).

Other assignments at this level include, but are not limited to: processes incoming patient secure messaging through MyHealthyVet and coordinates with care team as appropriate; participating in team huddles and team meetings to manage, plan, problem solve, and follow-up with patient care by sharing information and collaborating with the interdisciplinary team; setting priorities and deadlines, adjusting the flow and sequencing of the work to meet team and patient needs; identifies incomplete encounters and communicates findings to providers; as needed, assists the team to reinforce the plan of care and self-help solutions; enters appropriate information into the electronic record; monitors pre-appointment information and/or requirements to assure readiness for patient visit/procedure; manages patient systems to verify and validate accuracy and resolve issues; evaluates patient information and clinic schedule lists to determine whether the patient requires an immediate appointment; informs team members about shared patients (i.e., those who receive their care at multiple VA centers or those who receive care in the community).

Work Schedule: Monday-Friday, 7:30am-4:00pm Telework: Not Available Virtual: This is not a virtual position. Functional Statement #: 000000 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized

Requirements & Education

IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education. If using post-high school education to substitute for experience at the GS-04 or GS-05, you must submit a copy of your unofficial or official college transcript with your application.

If selected, to meet the basic requirement of high school education or equivalent and prior to a firm job offer being extended, applicants must provide one of the following as verification of the education requirement if not covered under the grandfathering provision: Copy of high school diploma OR high school transcript (unofficial or official) OR GED Certificate OR homeschooling completion OR proficiency certificate issued by a State or Territorial Board or Department of Education OR college transcript (official) Note: Only education or degrees recognized by the U.S.

Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Which agency is hiring for this position?

This position is with Veterans Health Administration, Department of Veterans Affairs.

What is the salary for this position?

The posted pay range is $47903 – $62274/yr.

What security clearance is required?

This position requires a Other security clearance.

What is the application deadline?

Applications close on 2026-10-09.

Who is eligible to apply?

This position is open under the 'Fed Internal Search' hiring path.