Medical Student Rotation Scheduler & Programs Coordinator

Kaiser Permanente; Pasadena (CA); On-site; USD 75,000 - 97,000; Full time

Job summary

Kaiser Permanente in Pasadena, CA seeks a Medical Student Clinical Scheduling Coordinator to manage Phase 3 scheduling, course catalogs, and clinical placement processes for medical students. You will oversee assignments, registrations, and extramural rotations across partnered sites, ensuring compliance with degree requirements and institutional policies.

The role supports the Visiting Student Learning Opportunities (VSLO) process, maintains scheduling documentation, and coordinates with

Qualifications

• Minimum of three (3) years of experience in academic administration, student services, registrar operations, or program coordination.

Responsibilities

• Coordinate the annual Phase 3 scheduling cycle and publish the Phase 3 course catalog.
• Build and maintain Phase 3 courses in the student information system; ensure registration functionality.
• Develop, test, maintain, and support scheduling tools used by 3rd- and 4th-year students.
• Coordinate VSLO activities and extramural rotations; administer institutional participation and documentation.
• Coordinate clinical affiliation agreements; monitor status, renewals, and partner communications.
• Verify compliance and placement requirements for clinical rotations and away rotations.

Skills

Academic administration

Scheduling coordination

Data management

Verbal and written communication

Education

Bachelor's degree in higher education administration, healthcare administration, business administration, or related field

Job description

Kaiser Permanente in Pasadena, CA seeks a Medical Student Clinical Scheduling Coordinator to manage Phase 3 scheduling, course catalogs, and clinical placement processes for medical students. You will oversee assignments, registrations, and extramural rotations across partnered sites, ensuring compliance with degree requirements and institutional policies.

The role supports the Visiting Student Learning Opportunities (VSLO) process, maintains scheduling documentation, and coordinates with