Medical Staff Coordinator

2020 Montefiore Mount Vernon Hospital; United States; On-site; USD 59,000 - 74,000; Full time

Job summary

Montefiore Mount Vernon Hospital is seeking a Medical Staff Coordinator to provide comprehensive administrative support to the Medical Director, Department Chairs and Medical Board. The role manages credentialing, confidential records, and communications to ensure smooth operation between physician leadership and hospital administration.

Responsibilities include coordinating Medical Staff meetings, maintaining bylaws, liaising for credentialing, and supporting the Podiatry Department and

Qualifications

• Associates Degree required.
• Bachelor's Degree preferred.
• Experience in credentialing, provider onboarding or healthcare regulatory processes preferred.

Responsibilities

• Coordinate Medical Board, General Staff, committee, and departmental meetings with scheduling, agendas, minutes, and action-item follow-up.
• Serve as liaison for provider credentialing, re-credentialing, and onboarding; track documents and coordinate submissions.
• Support Podiatry Department and Residency Program coordination and assist residents and staff.
• Facilitate communication among physicians, hospital leadership, departments, and external organizations; follow up on outstanding reports and payroll or personnel changes as assigned.
• Assist with special projects, departmental initiatives, and other related administrative responsibilities.

Skills

Communication skills

Organizational skills

Time management

Multitasking

Attention to detail

Customer service

Education

Associate degree

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

City/State: Mount Vernon, New York Grant Funded: No Department: Office Of The EXEC Director Wakefield Work Shift: Day Work Days: MON-FRI Scheduled Hours: 8:30 AM-5 PM Scheduled Daily Hours: 7.5 HOURS Pay Range: $59,200.00-$74,000.00

Job Summary The Medical Staff Coordinator provides comprehensive administrative support to the Medical Director, Department Chairs/Site Directors, Medical Board, Medical Staff Office, and Podiatry Department, including its Residency Program. The position coordinates Medical Staff administrative and committee activities, provider credentialing and re-credentialing, confidential records, and departmental communications while supporting daily operations and collaboration between physician leadership and hospital administration.

Job Functions Include:

• Medical Staff Meetings: Coordinate Medical Board, General Staff, committee, and departmental meetings, including scheduling, agendas, minutes, and action-item follow-up. Assist with maintenance and distribution of Medical Staff bylaws and governance documents.
• Credentialing & Medical Staff Records: Serve as liaison with the CMO office for provider credentialing, re-credentialing, and onboarding; track outstanding documents and coordinate submissions. Maintain confidential Medical Staff records and databases.
• Podiatry Department & Residency Program Coordination: Coordinate administrative and operational activities for the Podiatry Department and Residency Program. Provide comprehensive support to the Department Director, residents, and departmental staff to facilitate daily operations, departmental initiatives, and program activities.
• Communication & Operational Coordination: Facilitate communication among physicians, hospital leadership, departments, and external organizations. Assist with follow-up on outstanding operative reports and departmental payroll or personnel changes, as assigned
• Special Projects & Departmental Initiatives: Support special projects, departmental initiatives, and other related administrative responsibilities as assigned.

Required Background and Experience:

• Associates Degree Required.
• Bachelor's Degree preferred Minimum of three years work experience in a healthcare environment.
• Prior Experience with credentialing, provider onboarding or healthcare regulatory processes preferred Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams); ability to maintain databases and prepare reports.
• Strong written and verbal communication, interpersonal, and customer service skills.
• Excellent organization, time management, multitasking, attention to detail, and prioritization.
• Ability to exercise independent judgment and maintain confidentiality of sensitive information.
• Knowledge of medical terminology and medical staff credentialing processes preferred.
• Ability to work with physicians, executives, residents, staff, and external stakeholders.
• Ability to operate standard office equipment and adapt to changing priorities.

Montefiore Mount Vernon Hospital is an equal employment opportunity employer.

Montefiore Mount Vernon Hospital will recruit, hire, train, transfer, promote, layoff and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history of disability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status, or partnership status, or any other characteristic protected by law.

Montefiore Mount Vernon Hospital (MVH) is a 121-bed, community-based teaching hospital that has been serving the medical needs of the community and region since its founding in 1891.

Montefiore Mount Vernon Hospital provides inpatient, critical care and ambulatory services.

The Hospital is part of Montefiore Health System, a premier academic medical center and the University Hospital system for Albert Einstein College of Medicine.

Montefiore Mount Vernon Hospital is a New York State-designated Stroke Center and HIV/AIDS Center, and it is home to the Beale Chronic Wound Treatment and Hyperbaric Center and the Montefiore School of Nursing.