Medical Staff Coordinator

Montefiore Medical Center; City of Mount Vernon (NY); On-site; USD 59,000 - 74,000; Full time

Job summary

Montefiore Mount Vernon Hospital is seeking a Medical Staff Coordinator to provide comprehensive administrative support to the Medical Director, Department Chairs and Residency Program. The role includes coordinating Medical Staff activities, credentialing and confidential records, and supporting daily operations in collaboration with hospital leadership.

Minimum requirements include an Associate degree and at least three years in healthcare, with preference for credentialing experience and

Qualifications

• Associates degree required; Bachelor’s degree preferred.
• Minimum of three years in a healthcare environment.
• Experience with credentialing or provider onboarding preferred.
• Proficiency in Microsoft Office; ability to maintain databases and prepare reports.
• Strong written and verbal communication and customer service skills.

Responsibilities

• Coordinate Medical Board, General Staff, committee, and departmental meetings; manage agendas, minutes and action items.
• Serve as liaison with the CMO for credentialing, onboarding and documentation tracking.
• Coordinate administrative activities for the Podiatry Department and Residency Program.
• Facilitate communication among physicians, leadership, departments and external organizations.
• Support special projects and departmental initiatives as assigned.

Skills

Microsoft Office

Credentialing

Onboarding

Data management

Communication

Time management

Confidentiality

Education

Associates degree

Bachelor's degree

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

City/State:Mount Vernon, New YorkGrant Funded:NoDepartment:Office Of The EXEC Director WakefieldWork Shift:DayWork Days:MON-FRIScheduled Hours:8:30 AM-5 PMScheduled Daily Hours:7.5 HOURSPay Range:$59,200.00-$74,000.00Job SummaryThe Medical Staff Coordinator provides comprehensive administrative support to the Medical Director, Department Chairs/SiteDirectors, Medical Board, Medical Staff Office, and Podiatry Department, including its Residency Program. The position coordinatesMedical Staff administrative and committee activities, provider credentialing and re-credentialing, confidential records, anddepartmental communications while supporting daily operations and collaboration between physician leadership and hospitaladministration.Job Functions Include:Medical Staff Meetings: Coordinate Medical Board, General Staff, committee, and departmental meetings, including scheduling, agendas, minutes, and action-item follow-up. Assist with maintenance and distribution of Medical Staff bylaws and governance documents.Credentialing & Medical Staff Records: Serve as liaison with the CMO office for provider credentialing, re-credentialing, and onboarding; track outstanding documents and coordinate submissions. Maintain confidential Medical Staff records and databases.Podiatry Department & Residency Program Coordination: Coordinate administrative and operational activities for the Podiatry Department and Residency Program. Provide comprehensive support to the Department Director, residents, and departmental staff to facilitate daily operations, departmental initiatives, and program activities.Communication & Operational Coordination: Facilitate communication among physicians, hospital leadership, departments, and external organizations. Assist with follow-up on outstanding operative reports and departmental payroll or personnel changes, as assignedSpecial Projects & Departmental Initiatives: Support special projects, departmental initiatives, and other related administrative responsibilities as assigned.Required Background and Experience:Associates Degree Required. Bachelor's Degree preferredMinimum of three years work experience in a healthcare environment.Prior Experience with credentialing, provider onboarding or healthcare regulatory processes preferredProficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams); ability to maintain databases and prepare reports.Strong written and verbal communication, interpersonal, and customer service skills.Excellent organization, time management, multitasking, attention to detail, and prioritization.Ability to exercise independent judgment and maintain confidentiality of sensitive information.Knowledge of medical terminology and medical staff credentialing processes preferred.Ability to work with physicians, executives, residents, staff, and external stakeholders.Ability to operate standard office equipment and adapt to changing priorities.Montefiore Mount Vernon Hospital is an equal employment opportunity employer. Montefiore Mount Vernon Hospital will recruit, hire, train, transfer, promote, layoff and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history of disability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status, or partnership status, or any other characteristic protected by law.