Medical Staff Coordinator

Montefiore Health System; St. Charles (IL); On-site; USD 59,000 - 74,000; Full time

Job summary

Montefiore Mount Vernon Hospital in Mount Vernon, NY is seeking a Medical Staff Coordinator to provide comprehensive administrative support to the Medical Director, Department Chairs and the Medical Board. Responsibilities include credentialing, records management, and coordinating department communications to enable smooth daily operations.

The role requires at least an Associates degree (Bachelor’s preferred) and 3+ years in a healthcare setting, with strong Microsoft Office skills and

Qualifications

• Associates Degree required; Bachelor’s degree preferred.
• Minimum of three years healthcare work experience.
• Prior credentialing, onboarding or regulatory experience preferred.
• Proficient in Microsoft Office Suite and ability to manage databases/reports.
• Strong written/verbal communication and excellent organization.

Responsibilities

• Coordinate Medical Board, General Staff, committee, and department meetings; manage agendas and minutes.
• Serve as liaison for credentialing, onboarding, and records; track documents.
• Coordinate administrative support for Podiatry Department and Residency Program.
• Facilitate communication among physicians, leadership, departments, and external partners.
• Support special projects and department initiatives as assigned.

Skills

Communication

Organization

Time management

Multitasking

Customer service

Education

Associates degree required

Bachelor’s degree preferred

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Teams

Job description

City/State:

Mount Vernon, New York

Grant Funded:

No

Department:

Office Of The EXEC Director Wakefield

Work Shift:

Day

Work Days:

MON-FRI

Scheduled Hours:

8:30 AM-5 PM

Scheduled Daily Hours:

7.5 HOURS

Pay Range:

$59,200.00-$74,000.00

Job Summary

The Medical Staff Coordinator provides comprehensive administrative support to the Medical Director, Department Chairs/Site Directors, Medical Board, Medical Staff Office, and Podiatry Department, including its Residency Program. The position coordinates Medical Staff administrative and committee activities, provider credentialing and re-credentialing, confidential records, and departmental communications while supporting daily operations and collaboration between physician leadership and hospital administration.

Job Functions Include:

Medical Staff Meetings: Coordinate Medical Board, General Staff, committee, and departmental meetings, including scheduling, agendas, minutes, and action-item follow-up. Assist with maintenance and distribution of Medical Staff bylaws and governance documents.

Credentialing & Medical Staff Records: Serve as liaison with the CMO office for provider credentialing, re-credentialing, and onboarding; track outstanding documents and coordinate submissions. Maintain confidential Medical Staff records and databases.

Podiatry Department & Residency Program Coordination: Coordinate administrative and operational activities for the Podiatry Department and Residency Program. Provide comprehensive support to the Department Director, residents, and departmental staff to facilitate daily operations, departmental initiatives, and program activities.

Communication & Operational Coordination: Facilitate communication among physicians, hospital leadership, departments, and external organizations. Assist with follow-up on outstanding operative reports and departmental payroll or personnel changes, as assigned

Special Projects & Departmental Initiatives: Support special projects, departmental initiatives, and other related administrative responsibilities as assigned.

Required Background and Experience:

• Associates Degree Required. Bachelor’s Degree preferred
• Minimum of three years work experience in a healthcare environment.
• Prior Experience with credentialing, provider onboarding or healthcare regulatory processes preferred
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams); ability to maintain databases and prepare reports.
• Strong written and verbal communication, interpersonal, and customer service skills.
• Excellent organization, time management, multitasking, attention to detail, and prioritization.
• Ability to exercise independent judgment and maintain confidentiality of sensitive information.
• Knowledge of medical terminology and medical staff credentialing processes preferred.
• Ability to work with physicians, executives, residents, staff, and external stakeholders.
• Ability to operate standard office equipment and adapt to changing priorities.

Montefiore Mount Vernon Hospital is an equal employment opportunity employer. Montefiore Mount Vernon Hospital will recruit, hire, train, transfer, promote, layoff and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history of disability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status, or partnership status, or any other characteristic protected by law.