Medical School Admissions & Operations Specialist

UT Health Sciences; Memphis (TN); On-site; USD 22,000 - 32,000; Full time

Job summary

UT Health Sciences in Memphis is seeking an Administrative Associate 3 to support the Office of Admissions. You will coordinate admissions processes, manage applicant communications, event logistics, and financial transactions, and serve as a primary contact for applicants, students, and campus partners.

The role requires strong organizational skills, excellent written and verbal communication, confidentiality, and proficiency with Word, Excel, Outlook, and Teams.

Qualifications

• High school diploma or GED required; bachelor’s preferred.
• Four years of office experience, preferably in higher education.

Responsibilities

• Assist in monitoring office expenditures and prepare financial documentation.
• Coordinate hiring and onboarding for temporary staff and student workers.
• Manage admissions application processing, document tracking, and communications.
• Respond to inquiries from applicants and students regarding policies and deadlines.
• Coordinate recruitment travel and outreach logistics; maintain social media activities.
• Serve as primary contact for the Office of Admissions via phone, email, and in person.

Skills

Communication

Organization

Customer service

Confidentiality

Teamwork

Attention to detail

System navigation

Education

High School Diploma or GED

Bachelor's preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

UT Health Sciences in Memphis is seeking an Administrative Associate 3 to support the Office of Admissions. You will coordinate admissions processes, manage applicant communications, event logistics, and financial transactions, and serve as a primary contact for applicants, students, and campus partners.

The role requires strong organizational skills, excellent written and verbal communication, confidentiality, and proficiency with Word, Excel, Outlook, and Teams.