Academic Operations Coordinator - On-Site Memphis

Baptist University College of Osteopathic Medicine; Memphis (TN); On-site; USD 52,000 - 72,000; Full time

Job summary

Baptist University College of Osteopathic Medicine in Memphis, TN seeks an Academic Operations Coordinator to support the Academic Affairs Department's administrative and operational needs. The role manages day-to-day operations, scheduling, records, events, and communications, reporting to the Senior Associate Dean, with responsibilities including committee support and reports for leadership.

The position requires strong organizational skills, confidentiality, and the ability to juggle multiple

Qualifications

• Bachelor's degree or equivalent experience.
• Two years of experience in an academic or other relevant office setting.
• Proficiency in confidential records maintenance and general office tasks.

Responsibilities

• Provides direction and leadership to administrative and operation functions, applying strong organizational skills, time management, effective oral and written communication, and strict adherence to confidentiality standards.
• Manages front desk operations with professionalism, overseeing secretarial and telephone support, purchasing, inventory control, and office supply management to enhance efficiency and quality.
• Assist with departmental payroll, time-off tracking, and student evaluations of instruction while maintaining records security and ensuring accurate Outlook calendar management in accordance with regulations.
• Serves as a primary liaison between faculty and staff, distributing resources based on identified needs and fostering clear, consistent communication across the department.
• Plans and coordinates meetings and events by securing meeting space, managing budgets, arranging catering, developing agendas, sending reminders, and collaborating with external parties as needed.
• Maintains department files and records in an organized, accessible, and current condition to ensure confidentiality, regulatory compliance, and uninterrupted workflow.
• Facilitates adherence to University, college, and departmental policies and procedures, as well as applicable external regulatory requirements.
• Prepares expense reports, monitors departmental budgets, and processes invoices and purchase orders for vendors in a timely and accurate manner.
• Performs related accountabilities/responsibilities as required or directed.

Skills

Organizational skills

Communication skills

Confidential records maintenance

Education

Bachelor's Degree or equivalent

Job description

Baptist University College of Osteopathic Medicine in Memphis, TN seeks an Academic Operations Coordinator to support the Academic Affairs Department's administrative and operational needs. The role manages day-to-day operations, scheduling, records, events, and communications, reporting to the Senior Associate Dean, with responsibilities including committee support and reports for leadership.

The position requires strong organizational skills, confidentiality, and the ability to juggle multiple