Medical Records Specialist — HIPAA & EHR Expert

Family & Children's Services; Tulsa (OK); On-site; USD 32,000 - 46,000; Full time

Job summary

Family & Children's Services is seeking a Medical Records Specialist to support clinical records by prepping, scanning, indexing, and reviewing documents for completeness. This role ensures timely responses to PHI requests and maintains strict privacy in line with HIPAA.

You will handle the Graves Mailroom duties, assist with audits and accreditation activities, and support staff with record queries while upholding security and confidentiality across electronic and paper records.

Qualifications

• Must be a high school graduate or HS equivalency.
• Two years of related office experience required.
• Ability to maintain confidentiality and privacy per HIPAA.
• Proficient with standard office software and multi-line phones.

Responsibilities

• Prepare, scan, index, and review records for completeness.
• Process requests for protected health information.
• Maintain security of electronic and paper records.
• Track disclosure requests and manage related spreadsheets.
• Assist with accreditation, audits, and quality improvement activities.

Skills

HIPAA & privacy

Confidentiality

Phone etiquette

Computer skills

Microsoft Word

Education

High School diploma or equivalent

Job description

Family & Children's Services is seeking a Medical Records Specialist to support clinical records by prepping, scanning, indexing, and reviewing documents for completeness. This role ensures timely responses to PHI requests and maintains strict privacy in line with HIPAA.

You will handle the Graves Mailroom duties, assist with audits and accreditation activities, and support staff with record queries while upholding security and confidentiality across electronic and paper records.