Medical Records Specialist

Proco-LL; Marietta (GA); On-site; USD 29,000 - 37,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k)

Certification support

Continuing education

Job summary

AICA Orthopedics in Marietta, GA is seeking a detail‑oriented Medical Records Specialist to own the records and manage high-volume document requests for a personal-injury practice.

You will process attorney requests for medical records and bills, ensure HIPAA-compliant authorizations, and maintain complete, retrievable record sets while meeting tight deadlines. This in-office role offers stability and a strong benefits package.

Qualifications

• 1–2 years in medical records, release of information, or document production.
• Experience handling high request volume against deadlines.
• Strong records organization — the discipline to keep a system clean and auditable.
• Knowledge of medical terminology and HIPAA.
• Accuracy under pace.

Responsibilities

• Process a high volume of attorney requests for medical records and bills.
• Validate authorizations under HIPAA and assemble complete, correct record sets.
• Prioritize the queue by deadline and urgency so nothing ages out.
• Track each request to delivery, confirm receipt, and update attorney offices on status.
• Oversee filing, auditing, scanning, and organization so records are complete and retrievable.
• Protect confidential patient information and maintain strict HIPAA compliance on every release.
• Keep patient accounts updated with accurate information to support collections.
• Flag missing or incomplete documentation and coordinate internally to close the gap.

Skills

HIPAA knowledge

Records organization

Accuracy under pace

Deadline-driven

High-volume processing

Education

RHIT or RHIA certification

Tools

EHR platform

Job description

Medical Records Specialist

Pay: $21–$27/hour

Location: In-office, Marietta, GA

Schedule: Full-time, 40 hrs/week

Own medical records and high-volume document production for a personal-injury practice. Half your day is keeping our records accurate, secure, and retrievable; the other half is fulfilling attorney requests for records and bills — fast, complete, and correct. If you're both organized and quick, and backlogs bug you, this is your role.

About the role

AICA Orthopedics has led in orthopedic and PI care for 25 years — 21 locations and a surgery center. In a PI practice, records are load-bearing twice over: they have to be complete and retrievable when a request lands, and they have to reach attorneys on time for cases to move and for us to get paid. You own both sides.

What you'll do — Document Production

• Process a high volume of attorney requests for medical records and bills
• Validate authorizations under HIPAA and assemble complete, correct record sets
• Prioritize the queue by deadline and urgency so nothing ages out
• Track each request to delivery, confirm receipt, and update attorney offices on status

What you'll do — Records Management

• Oversee filing, auditing, scanning, and organization so records are complete and retrievable
• Protect confidential patient information and maintain strict HIPAA compliance on every release
• Keep patient accounts updated with accurate information to support collections
• Flag missing or incomplete documentation and coordinate internally to close the gap

What you need

• 1–2 years in medical records, release of information, or document production
• Experience handling high request volume against deadlines
• Strong records organization — the discipline to keep a system clean and auditable
• Knowledge of medical terminology and HIPAA
• Accuracy under pace

Nice to have

• Attorney / personal-injury records request experience
• RHIT or RHIA certification
• High-volume ROI or EHR record-production platform experience

Why AICA

• Medical, dental, vision, 401(k)
• Certification and continuing-ed support

Requirements

Qualifications:

• 1–2 years in medical records, release of information, or document production
• Experience handling high request volume against deadlines
• Strong records organization — the discipline to keep a system clean and auditable
• Knowledge of medical terminology and HIPAA
• Accuracy under pace

Nice to have

• Attorney / personal-injury records request experience
• RHIT or RHIA certification
• High-volume ROI or EHR record-production platform experience