Records Clerk

Salehi Boyer Lavigne Lombana, P.A.; Town of Florida (NY); Remote; USD 40,000 - 60,000; Full time

Job summary

A law firm specializing in litigation is seeking an experienced Records Clerk to support their growing practice. This role is essential for handling medical record procurement and supports liability and first-party property defense teams. The ideal candidate should have strong organizational skills, experience in subpoenaing healthcare providers, and the ability to work independently. The position may be fully remote for candidates with demonstrated experience and effective work habits.

Qualifications

• Prior experience in insurance defense or personal injury litigation.
• Familiarity with medical record procurement processes.
• Experience subpoenaing hospitals and healthcare providers.

Responsibilities

• Manage subpoenas to medical providers.
• Track outstanding records requests.
• Secure medical and billing records.

Skills

Organizational skills

Excellent communication

Detail-oriented

Deadline-driven

Persistence in follow-up

Job description

Primary Responsibilities

• Draft, issue, and manage subpoenas to medical providers and other non-parties
• Track and follow up on outstanding records requests
• Secure medical records, billing records, diagnostic films, and itemized statements
• Coordinate with providers regarding compliance and production timelines
• Calendar response deadlines and maintain accurate tracking systems
• Prepare motions to show cause or related filings when non-parties fail to comply
• Communicate with attorneys regarding status updates and production gaps
• Ensure records are properly organized and uploaded into case management systems
• Work closely with liability attorneys handling personal injury matters

Preferred Experience

• Prior experience in insurance defense or personal injury litigation
• Familiarity with medical record procurement processes
• Experience subpoenaing hospitals, imaging centers, chiropractors, surgical centers, and other healthcare providers
• Understanding of HIPAA authorizations and compliance requirements
• Experience securing diagnostic films and billing ledgers
• Familiarity with Florida litigation procedures preferred

Ideal Candidate

• Highly organized and deadline-driven
• Comfortable managing a high volume of active files
• Detail-oriented and persistent in follow-up
• Strong written communication skills
• Self-sufficient and capable of working remotely with minimal supervision

We are seeking an experienced Records Clerk to support our growing litigation practice. This role is critical to our liability and first-party property defense teams and will focus on securing medical and other third-party records necessary for case evaluation, depositions, mediation, and trial.

This position may be fully remote for the right candidate with demonstrated experience and strong independent work habits.