Medical Records Specialist

Proco LLC; Marietta (GA); On-site; USD 38,000 - 56,000; Full time

Benefits offered by this job

Flexible scheduling

Overtime pay

Job summary

AICA Orthopedics is seeking a Medical Records Specialist to manage patient information with accuracy in a fast-paced office. You will work with our electronic health record system and ensure timely access to critical data, contributing to quality patient care.

Responsibilities include filing, auditing, release of information, HIPAA compliance, and collaboration with care teams. A high school diploma and 1–2 years of medical records experience are preferred; RHIT or RHIA certification is a plus.

Qualifications

• High school diploma or equivalent.
• 1–2 years of medical records handling experience.
• Knowledge of medical terminology and HIPAA regulations.

Responsibilities

• Oversee filing, auditing, and production of medical records with high accuracy.
• Process release of information requests promptly and ensure proper authorizations.
• Protect patient privacy and ensure HIPAA compliance across processes.
• Collaborate with care teams and external parties to deliver timely records and bills.
• Maintain organized, accessible records and a clean workspace.
• Provide courteous, informed responses to inquiries about medical records.
• Continuously improve records processes for efficiency and accuracy.

Skills

Excellent communication skills

Knowledge of medical terminology

HIPAA compliance awareness

Education

High school diploma or equivalent

RHIT or RHIA certification preferred

Job description

Description

Medical Records Specialist - Join Our Team at AICA

For 25 years, AICA has been a leader in orthopedic and personal injury care, building a reputation for excellence in our 18 clinics and state‑of‑the‑art surgery center. We're a growing team of dedicated professionals committed to making a real difference in our patients' lives.

When you join AICA, you're not just taking a job; you're embarking on a rewarding career path with opportunities for growth, development, and advancement within a supportive and dynamic environment.

Make a real difference in healthcare at AICA Orthopedics. We're seeking a skilled and motivated Medical Records Specialist to join our team and contribute to the efficient management of patient information in a fast‑paced and rewarding environment.

Position Description

Begin your journey in the vital field of health information management as a Medical Records Technician at AICA Orthopedics. In this role, you will be responsible for the accurate and efficient handling of sensitive patient information, ensuring its confidentiality and accessibility. You will gain valuable experience with our state‑of‑the‑art electronic health record system, and your work will directly impact patient care by ensuring timely access to critical medical information. This position is ideal for detail‑oriented individuals with a strong work ethic and a passion for healthcare.

What You’ll Do

• Ensure Accurate and Efficient Record Keeping: Oversee the filing, auditing, and production of medical records, maintaining the highest standards of accuracy and organization. Process release of information requests promptly and efficiently, validating authorizations and adhering to HIPAA regulations.
• Safeguard Patient Privacy: Protect confidential patient information, ensuring only authorized individuals have access. Maintain strict compliance with HIPAA and other relevant state and federal regulations.
• Support Seamless Information Flow: Collaborate with attorneys and other external parties, following up on requests, providing accurate information, and ensuring timely delivery of medical records and bills.
• Contribute to Successful Collections: Update patient accounts with current and accurate information, facilitating the collections process.
• Maintain a Highly Organized System: Manage a high volume of medical records, ensuring they are properly filed, scanned, and readily accessible. Maintain a clean and organized workspace.
• Provide Exceptional Customer Service: Respond to inquiries regarding medical records with accuracy and professionalism, providing excellent customer service.
• Continuously Improve Processes: Generate ideas and contribute to the ongoing improvement of medical records processes, enhancing efficiency and accuracy.

Career Growth at AICA

Grow with AICA: We are committed to supporting your professional development. As a Medical Records Technician, you will develop essential skills in health information management. This role can be a stepping stone to positions like Medical Records Supervisor, HIM Analyst, or Release of Information Specialist.

Qualifications

• High school diploma or equivalent.
• Excellent communication skills.
• 1‑2 years of experience in medical records handling or a related field.
• Knowledge of medical terminology and HIPAA regulations.
• RHIT or RHIA certification is a plus.

Company Culture

At AICA, we value teamwork, integrity, and a commitment to providing exceptional patient care. We foster a supportive and collaborative work environment where every team member can thrive.

Work Environment

This is primarily an office‑based role involving frequent computer work, document handling, and communication. May require occasional lifting of up to 10 pounds. Flexible scheduling and overtime may be required.

Ready to build a rewarding career in healthcare? Apply now!