Medical Records & Office Operations Manager

FSL Programs; Phoenix (AZ); On-site; USD 28,000 - 40,000; Full time

Job summary

AllThrive 365 in Phoenix, AZ is seeking an Office Manager to provide administrative support for AGL programs, manage departmental data, coordinate office functions and serve as first point of contact for day-to-day operations in a safety-sensitive role.

The position oversees the daily operation of the medical records department and supports the Adult Behavioral Health Therapeutic Home program, including data collection, reporting and regulatory compliance with file management and referrals.

Qualifications

• High School Diploma or GED required.
• Must be at least 21 years old.
• Valid Arizona Driver’s License and acceptable MVR.
• 3-5 years Medical Records experience.

Responsibilities

• Provide administrative support for AGL programs and manage departmental data.
• Coordinate all office functions and serve as first point of contact for day-to-day operations.
• Oversee medical records department operations and maintain confidential client records.
• Coordinate referrals, admissions and discharges with relevant departments.
• Perform data entry, filing, scanning, and document management tasks.
• Support Adult Behavioral Health Therapeutic Home program with record management and reporting.
• Prepare correspondence and reports for clinical teams and field staff.
• Assist with meeting schedules, room assignments, and coordination of inspections and repairs.

Skills

Communication skills

Interpersonal skills

Organizational skills

MS Office proficiency

HIPAA knowledge

Education

High School Diploma or GED

Tools

MS Office (Outlook, Word, Excel)

Job description

AllThrive 365 in Phoenix, AZ is seeking an Office Manager to provide administrative support for AGL programs, manage departmental data, coordinate office functions and serve as first point of contact for day-to-day operations in a safety-sensitive role.

The position oversees the daily operation of the medical records department and supports the Adult Behavioral Health Therapeutic Home program, including data collection, reporting and regulatory compliance with file management and referrals.