Healthcare Office Manager & Records Lead

Fsl-Programs; Phoenix (AZ); On-site; USD 30,000 - 39,000; Full time

Job summary

AllThrive 365 seeks an Office Manager in Phoenix, AZ to support AGL programs and oversee the medical records department. The role requires organizing data, coordinating office functions and ensuring confidentiality in day-to-day operations.

Under the supervision of the Executive Support Manager, you will manage records, assist with census reporting and provide clerical support across departments while maintaining HIPAA standards and strong communication with staff and stakeholders.

Qualifications

• 3-5 years medical records experience.
• Valid Arizona Driver’s License and acceptable MVR.
• Strong communication and organizational skills.
• Proficient in HIPAA and medical records standards.
• Ability to handle confidential information.

Responsibilities

• Coordinate authorizations and bed census reporting.
• Maintain confidential patient records in EMR.
• Prepare correspondence and reports for clinical teams.
• Manage office supplies and data collection.
• Support adult behavioral health program and EHR support.
• Schedule meetings and coordinate room assignments.
• Monitor and coordinate home inspections and repairs.

Skills

Communication skills

Interpersonal skills

Organizational skills

PC/MS Office

HIPAA knowledge

Education

High school diploma or GED

Tools

MS Office

Job description

AllThrive 365 seeks an Office Manager in Phoenix, AZ to support AGL programs and oversee the medical records department. The role requires organizing data, coordinating office functions and ensuring confidentiality in day-to-day operations.

Under the supervision of the Executive Support Manager, you will manage records, assist with census reporting and provide clerical support across departments while maintaining HIPAA standards and strong communication with staff and stakeholders.