Medical Records Data Entry and Documentation Specialist

Jobtailor; Houston (TX); On-site; USD 32,000 - 52,000; Full time

Job summary

Jobtailor is seeking an administrative records assistant to manage inbound documentation and ensure accurate data entry for patient charts in a fast-paced medical environment. The role involves reviewing faxed documents, uploading to charts, and routing to the correct departments.

Candidates should have strong Microsoft Office skills, experience with high-volume calls, and attention to detail. High school diploma or GED required; driver license and reliable transportation are expected in this

Qualifications

• High school diploma or GED.
• 1 year customer service and/or data entry experience.
• Proficient with Microsoft Office; Outlook, Teams, Word, Excel.
• Able to use a multi-level phone system handling high call volumes.
• Medical terminology background preferred.
• 2 years customer service and data entry experience preferred.
• 21 years or older.
• Valid Driver License (4 points or less).
• Reliable transportation and Auto Insurance.

Responsibilities

• Manage inbound documentation through the fax queue.
• Review and classify inbound faxed documents including clinical notes and reports.
• Upload documents into patient charts and route to appropriate departments.
• Initiate follow-up workflows as required.
• Locate and validate patient records and resolve duplicates.
• Enter and validate demographic, insurance and billing details.
• Process and validate orders/referrals for completeness and accuracy.
• Confirm referring provider details and submit provider update requests.
• Initiate follow-up with referring physicians and/or patients.
• Provide backup coverage for related administrative workflows during high-volume periods.
• Participate in training, audits, and process improvement activities.
• Support cross-functional administrative projects and department initiatives.

Skills

Customer Service

Data Entry

MS Office

Typing

Phone System

Education

High School Diploma or GED

Valid Driver License

Tools

Microsoft Outlook

Microsoft Teams

Microsoft Word

Microsoft Excel

Job description

Jobtailor is seeking an administrative records assistant to manage inbound documentation and ensure accurate data entry for patient charts in a fast-paced medical environment. The role involves reviewing faxed documents, uploading to charts, and routing to the correct departments.

Candidates should have strong Microsoft Office skills, experience with high-volume calls, and attention to detail. High school diploma or GED required; driver license and reliable transportation are expected in this