Healthcare Data Entry & Records Coordinator

Jobtailor; New York (NY); On-site; USD 38,000 - 52,000; Full time

Job summary

Jobtailor is seeking a detail-oriented data entry and administrative professional to support patient documentation and clinic workflows. You will classify, validate, and route inbound faxed records, enter accurate demographic and billing data, and assist with referrals and provider updates.

A successful candidate has strong data entry skills, familiarity with MS Office, and healthcare terminology. The role involves high-volume calls and multi-line systems, with opportunities to contribute to

Qualifications

• High school diploma or equivalent required.
• 1 year customer service and/or data entry experience.
• Basic working knowledge of Microsoft Office.
• Proficient typing and computer systems usage.
• Ability to handle high-volume calls on a multi-line system.
• Medical terminology background preferred.
• 2 years customer service and data entry experience preferred.
• Must be 21 years or older.
• Valid driver's license and reliable transportation.

Responsibilities

• Manage inbound documentation through fax queue for scheduling, billing, and workflows.
• Review and classify inbound faxed documents (clinical notes, audits, insurance authorizations).
• Upload documents to patient charts and route to departments.
• Validate patient records, resolve duplicates, and enter demographic data.
• Process orders/referrals for completeness, including ICD-10 coding and provider comments.
• Confirm referring provider details and submit provider updates.
• Initiate follow-up with referring physicians or patients.
• Support cross-functional projects and department initiatives.
• Participate in training, audits, and process improvements.
• Provide backup coverage during high-volume periods or absences.

Skills

Data Entry

Customer Service

Medical Terminology

Document Management

Attention to Detail

Communication

Problem Solving

Education

High School Diploma or GED

Tools

Microsoft Outlook

Microsoft Teams

Microsoft Word

Microsoft Excel

Job description

Jobtailor is seeking a detail-oriented data entry and administrative professional to support patient documentation and clinic workflows. You will classify, validate, and route inbound faxed records, enter accurate demographic and billing data, and assist with referrals and provider updates.

A successful candidate has strong data entry skills, familiarity with MS Office, and healthcare terminology. The role involves high-volume calls and multi-line systems, with opportunities to contribute to