Medical Records Coordinator | Flexible Hours & Growth

Hiawatha Valley Mental Health Center; Winona (MN); On-site; USD 36,000 - 48,000; Full time

Job summary

Hiawatha Valley Mental Health Center in SE Minnesota is seeking a Medical Records Coordinator to maintain client files, respond to information requests, and pull charts for various programs.

This role requires strong organizational and communication skills, meticulous recordkeeping, and a willingness to travel to organization locations throughout SE MN. Proficiency with electronic filing and EHR systems is expected.

Qualifications

• Excellent organizational skills.
• Good interpersonal and communication skills.
• Ability to operate computer for purposes of client data entry.
• Must possess a valid driver’s license and willingness to travel as needed to organization locations throughout SE MN.

Responsibilities

• Scan and file documents electronically for psychiatry, outpatient, substance use disorder and children’s community-based programs.
• Send forms electronically for client completion and track to ensure that they are returned.
• Check phone and email messages; return calls.
• Respond to all requests for information in a timely manner; maintain a system for requests and release permissions, then send.
• Provide related invoices for future billing to Bookkeeping.
• Maintain filing system; annually pull charts inactive for seven years and destroy client information.
• Keep Substance Use Disorder outpatient treatment sign-up folders up to date, with completed folders ready for staff.
• Fax for agency when needed.
• Review and forward emails from the HVMHC website to the correct department.
• Educate and assist outer offices with medical records procedures, if necessary.
• Update client name changes in the EHR and recording proper documentation.
• Review names for clinician’s peer review.
• Back up Receptionist and Intake Coordinator as requested.
• Release records to insurance companies as requested.
• Possess a vehicle, valid driver license, and valid auto insurance.

Skills

Organizational skills

Interpersonal communication

Data entry

Driver's license

Job description

Hiawatha Valley Mental Health Center in SE Minnesota is seeking a Medical Records Coordinator to maintain client files, respond to information requests, and pull charts for various programs.

This role requires strong organizational and communication skills, meticulous recordkeeping, and a willingness to travel to organization locations throughout SE MN. Proficiency with electronic filing and EHR systems is expected.