Health Information Assistant: Records & Care Coordination

Monarch; Faribault (MN); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Next-day pay (UKG Wallet)

Free medical insurance

Loan reimbursement

Scholarships

Paid time off

401(k) with annual match

Referral bonuses

Career path within Monarch

Job summary

Monarch Healthcare Management is seeking a Health Information Assistant to maintain accurate, organized medical records for residents and to support nursing station operations, enhancing the quality of care in Minnesota.

Under the Health Information Manager, you will coordinate admissions, prepare charts and data entry, perform daily filing and chart thinning, and ensure timely signatures and readiness for rounds. You will also schedule appointments and manage documentation flow.

Qualifications

• Knowledge of medical terminology.
• Long-term care or healthcare experience.
• Previous health office secretary experience; training in medical records; experience with coding; knowledge of medications and medical terminology.

Responsibilities

• Maintain accurate, organized medical records for all residents.
• Support nursing station operations to enhance quality care.
• Coordinate resident admissions by preparing charts, forms, and data entry.
• Daily filing, chart thinning, and completeness checks.
• Monitor physician and clinical documentation for timely signatures and ready rounds.
• Schedule resident appointments, labs, and transportation.
• Record vital signs and intake/output data; prepare discharge and transfer documentation.
• Answer phones and assist families/visitors; maintain supplies; keep nursing station organized.

Skills

Medical terminology

Healthcare experience

Health office experience

Medical records training

Regulations & documentation knowledge

Medication knowledge

Education

High School diploma or equivalent

Job description

Monarch Healthcare Management is seeking a Health Information Assistant to maintain accurate, organized medical records for residents and to support nursing station operations, enhancing the quality of care in Minnesota.

Under the Health Information Manager, you will coordinate admissions, prepare charts and data entry, perform daily filing and chart thinning, and ensure timely signatures and readiness for rounds. You will also schedule appointments and manage documentation flow.