Medical Records Coordinator: EMR & HIPAA Expert

Community Medical Group; Miami (FL); On-site; USD 34,000 - 42,000; Full time

Benefits offered by this job

17 days paid time off

11 paid holidays and one floating

Medical, dental, and vision coverage

401(k) retirement plan with company 
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Company-paid life insurance

Opportunities for professional growth

Job summary

Community Medical Group is seeking a detail-oriented Medical Records Coordinator to join our Miami team. You will manage intake, organization, and maintenance of medical records while upholding strict confidentiality and regulatory standards.

Responsibilities include processing and uploading records into the EMR, ensuring accuracy, and coordinating record requests from multiple sources. Strong organization and communication are essential, with bilingual ability preferred.

Qualifications

• High school diploma or equivalent required.
• Experience in medical records, healthcare, or clinical office environment preferred.
• Experience with Electronic Medical Records (EMR) systems and document management.
• Knowledge of HIPAA regulations and patient confidentiality.
• Strong organizational skills and ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Ability to work independently.
• Proficiency with Microsoft Office applications.

Responsibilities

• Process incoming medical records, faxes, scanned documents, and correspondence within established turnaround times.
• Upload documents accurately into the EMR system with proper patient identification and classification.
• Review records for completeness, accuracy, duplicates, and dates of service.
• Coordinate and manage medical record requests from internal departments, patients, and external providers.
• Obtain and upload external records from hospitals, specialists, and imaging centers.
• Track and follow up on outstanding record requests to ensure timely completion.
• Maintain auditable documentation of requests, follow-up activities, and record status updates.
• Monitor referral and imaging documentation to support continuity of care.
• Ensure HIPAA compliance and patient privacy requirements.
• Meet productivity and accuracy targets; identify process improvements.

Job description

Community Medical Group is seeking a detail-oriented Medical Records Coordinator to join our Miami team. You will manage intake, organization, and maintenance of medical records while upholding strict confidentiality and regulatory standards.

Responsibilities include processing and uploading records into the EMR, ensuring accuracy, and coordinating record requests from multiple sources. Strong organization and communication are essential, with bilingual ability preferred.