Medical Records & Admin Coordinator (EMR, HIPAA)

TEEMA Solutions Group; Sturtevant (WI); On-site; USD 40,000 - 56,000; Full time

Job summary

TEEMA Solutions Group is seeking a detail-oriented healthcare administrative professional to process and manage medical record reviews and releases. The role involves retrieving, reviewing, redact­ing, and preparing records in line with HIPAA and organizational policies, and coordinating document releases for clinicians.

Responsibilities include scanning and uploading ~400 records weekly into the EMR system, supporting 12 clinicians with scheduling and documentation, and maintaining accurate

Qualifications

• High school diploma or equivalent required; healthcare admin training preferred.
• Experience in a medical office or health information management is preferred.
• Experience with EMR/EHR systems and HIPAA knowledge.
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication abilities.
• Proficiency with Microsoft Office and standard office equipment.
• Ability to handle confidential information discreetly.
• Ability to manage multiple priorities in a fast-paced healthcare environment.

Responsibilities

• Process and manage patient and legal requests for medical record reviews and releases.
• Retrieve, review, redact, and prepare healthcare records per privacy regulations and policies.
• Coordinate and facilitate medical record reviews and document releases.
• Scan and upload roughly 400 medical records per week into the EMR system.
• Provide administrative support to about 12 clinicians, including scheduling and documentation.
• Maintain accurate electronic records and filing.
• Prioritize a high-volume workload and meet deadlines.
• Communicate professionally with patients, attorneys, providers, and internal teams.
• Perform general admin duties to support clinic operations.

Skills

EMR/EHR systems

HIPAA compliance

Microsoft Office

Organizational skills

Communication skills

Multitasking

Education

High school diploma

Healthcare admin coursework

Tools

EPIC EMR

Microsoft Office Suite

Job description

TEEMA Solutions Group is seeking a detail-oriented healthcare administrative professional to process and manage medical record reviews and releases. The role involves retrieving, reviewing, redact­ing, and preparing records in line with HIPAA and organizational policies, and coordinating document releases for clinicians.

Responsibilities include scanning and uploading ~400 records weekly into the EMR system, supporting 12 clinicians with scheduling and documentation, and maintaining accurate