Medical Records Assistant - SCI Coal Township

Commonwealth of Pennsylvania; Coalport (PA); On-site; USD 36,000 - 48,000; Full time

Job summary

The Commonwealth of Pennsylvania is seeking a Medical Records Assistant at the State Correctional Institution Coal Township. This full-time position focuses on preparing, filing, updating, and archiving medical records to support accurate, accessible documentation for staff and facility needs.

Responsibilities include maintaining electronic and paper records, uploading and extracting data in the EHR system, and preparing reports.

Qualifications

• One year of clerical experience maintaining or reviewing medical records, transcribing dictated or recorded medical information, or conducting medical abstracting and coding.
• Graduation from an accredited medical secretarial, medical records, medical transcription, medical assisting, medical coding, or health information management program.
• An equivalent combination of experience and training.

Responsibilities

• Record Preparation: Maintain electronic, paper, and film records and ensure accuracy and completeness.
• Information Management: Upload, merge, and extract data in the electronic health record system.
• Record Filing: File, withdraw, and issue records and complete transfer checklists as needed.
• Archive Maintenance: Archive inactive files and ensure proper filing of film and x-ray records.
• Log Updating: Maintain tracking logs for release of information and staff requests.
• Report Preparation: Prepare statistical reports and verify medical coding for reviews.

Skills

Clerical skills

Attention to detail

Education

Medical records program

Health information management program

Tools

Electronic Health Record (EHR) system

Job description

Are you ready to support accurate and reliable medical recordkeeping? The Medical Records Assistant at the State Correctional Institution (SCI) at Coal Township offers an important role that supports clear, accurate, and organized health documentation. This position allows you to help maintain medical information that keeps daily operations running smoothly. Your attention to detail will strengthen record accuracy and support staff across the facility. Bring your talents to a group that values dependable work, steady focus, and strong teamwork!

This position focuses on preparing, filing, updating, and archiving medical records so information remains accurate and accessible for staff and facility needs. It ensures electronic and paper documentation follows required standards and supports smooth communication and workflow. As a Medical Records Assistant, you will perform the following duties:

• Record Preparation: Maintain electronic, paper, and film records and ensure accuracy and completeness
• Information Management:Upload, merge, and extract data in the electronic health record system
• Record Filing: File, withdraw, and issue records and complete transfer checklists as needed
• Archive Maintenance: Archive inactive files and ensure proper filing of film and x-ray records
• Log Updating: Maintain tracking logs for release of information and staff requests
• Report Preparation: Prepare statistical reports and verify medical coding for reviews

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary:In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year of clerical experience maintaining or reviewing medical records, transcribing dictated or recorded medical information, or conducting medical abstracting and coding; or
• Graduation from an accredited medical secretarial, medical records, medical transcription, medical assisting, medical coding, or health information management program; or
• An equivalent combination of experience and training.

Other Requirements:

• Successful completion of basic training in Elizabethtown, PA is required.
• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Legal Requirement:

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

This position is subject to the provisions of a collective bargaining agreement or memorandum of understanding.

You must be eligible for selection in accordance with merit system employment regulations.

Recruitment Methods:

• Applicants must meet one of the following methods to be considered for this vacancy:
  • Promotion Without Exam
  • Reassignment(Only current civil service employees in the same agency who hold the same or similar job title, with the same maximum salary, within the same occupational group or where there is a logical career movement, will qualify for reassignment).
  • Transfer (Only current civil service employees who hold the same job title will qualify for transfer to another agency.)
  • Voluntary Demotion

Promotion Without Examination (PWOE):

• Class Restrictions for Promotion Without Examination Only - You must have or have held regular civil service status in one of the following classifications:
  • Clerical Assistant 2
  • We will also consider applications from current Commonwealth employees in pay scale group ST03 for which there is a logical occupational, functional, or career developmental relationship to this position. All applicants must meet the minimum experience and training requirements.
• Employees who previously held regular civil service status in the job title of the position being filled are also eligible for promotion without examination.
• The promotion without examination requirements are issued in accordance with merit system employment regulations.
• Meritorious service is defined as (a) the absence of any discipline above the level of written reprimand during the 12 months preceding the closing date of the posting, and (b) the last regular or probationary performance evaluation showing an overall rating of satisfactory or higher.
• Applicants must have a minimum of one year in the next lower classes by the posting closing date with no break in service.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.