Medical Records Assistant

Commonwealth of Pennsylvania; Harrisburg (Dauphin County); Hybrid; USD 36,000 - 48,000; Full time

Job summary

Commonwealth of Pennsylvania is seeking a Medical Records Assistant to support statewide vital statistics registries by reviewing reported information, ensuring compliance, and maintaining data quality. You will analyze case records, assist stakeholders, and contribute to registry accuracy with a focus on confidentiality and adherence to regulations.

The role offers full-time hours (37.5/wk) with on-site training and potential telework up to three days per week, subject to operational needs and

Qualifications

• Minimum one year of clerical experience maintaining or reviewing medical records, transcribing dictated or recorded medical information, or conducting medical abstracting and coding.
• Graduation from an accredited medical secretarial, medical records, medical transcription, medical assisting, medical coding, or health information management program.
• An equivalent combination of experience and training.

Responsibilities

• Statute knowledge: Maintain understanding of laws, regulations, and policies related to vital statistics.
• Training support: Assist in developing training materials for electronic and paper registry processes.
• Case review: Apply registry rules to audits, corrections, and validation of reported cases.
• Data analysis: Investigate discrepancies, determine best values, and resolve issues with reporting entities.
• Quality assurance: Analyze data for consistency using medical terminology, coding standards, and state and federal guidelines.
• Record integrity: Maintain confidentiality and accuracy of registry information while supporting reporting facilities.

Job description

Are you motivated to support accurate and meaningful public health data? The Medical Records Assistant with the Department of Health helps maintain high-quality state registry information. This role allows you to work with important records that shape statewide reporting. Become part of a team that values precision, responsibility, and service.

This position supports statewide vital statistics registries by reviewing reported information, ensuring compliance, and helping maintain data quality. You will analyze case records, assist stakeholders, and contribute to the accuracy and consistency of registry data. As a Medical Records Assistant, you will perform the following duties:

• Statute Knowledge: Maintain understanding of laws, regulations, and policies related to vital statistics
• Training Support: Assist in developing training materials for electronic and paper registry processes
• Case Review: Apply registry rules to audits, corrections, and validation of reported cases
• Data Analysis: Investigate discrepancies, determine best values, and resolve issues with reporting entities
• Quality Assurance: Analyze data for consistency using medical terminology, coding standards, and state and federal guidelines
• Record Integrity: Maintain confidentiality and accuracy of registry information while supporting reporting facilities

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information

• Full-time employment, 37.5 hours per week
• Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch. You will complete a minimum of two weeks of mandatory on-site training.
• Telework: You may have the opportunity to work from home (telework) part‑time, up to 3 days per week. However, you may be required to work onsite as needed to support operational and training requirements. In order to telework, you must have a securely configured high‑speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary:In some cases, the starting salary may be non‑negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements

• One year of clerical experience maintaining or reviewing medical records, transcribing dictated or recorded medical information, or conducting medical abstracting and coding;or
• Graduation from an accredited medical secretarial, medical records, medical transcription, medical assisting, medical coding, or health information management program; or
• An equivalent combination of experience and training.

Other Requirements

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Veterans

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS)

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.